Executive Assistant

We are looking for a dynamic, meticulous, proactive, and highly organized individual to support the executive team in the daily and strategic management of operations. This central role requires a great ability to thrive in a stimulating environment, manage multiple priorities simultaneously, and actively contribute to creating memorable experiences. The executive assistant acts as a true operational lever, directly contributing to the efficiency, fluidity, and overall performance of the organization.

ADMINISTRATIVE MANAGEMENT

• Organize and structure documentation
• Set up and maintain effective tracking systems
• Provide support for daily operations
• Prepare, review, and structure strategic documents
• Coordinate meeting follow-ups
• Compile, analyze, and interpret data
• Design management dashboards
• Participate in continuous process improvement

ACCOUNTING AND BUDGETARY FOLLOW-UP

• Enter and track financial transactions
• Manage accounts payable and receivable
• Participate in budget preparation and tracking
• Produce budgetary follow-up reports

SALES AND CUSTOMER SERVICE

• Respond to incoming calls, emails, and requests
• Perform customer follow-ups
• Prepare proposals, agreements, and follow-ups with partners
• Manage administrative follow-ups of agreements
• Contribute to communications and customer service

CONDITIONS AND BENEFITS

• Full-time permanent position
• Salary based on experience
• Variable schedule including evenings and weekends as needed
• Provided equipment: laptop
• Provided parking
• Cell phone allowance

PROFILE AND REQUIRED QUALIFICATIONS

• Education in administration or a related field
• 5 years of relevant experience
• You are active, dynamic, and resourceful
• You enjoy versatility and change
• You are comfortable with clients, field teams, and computers for tracking
• You possess excellent organizational skills, a high level of rigor, and a Cartesian mindset
• You are comfortable with numbers, administrative tracking, budgets, and analysis
• You have a strong interest in continuous procedure improvement and work method optimization
• You are proficient in Microsoft Excel and Word, as well as Google Workspace tools
• Knowledge of an accounting software (an asset)
• Excellent communication and customer service skills
• Organizational skills, autonomy, and ability to manage multiple files simultaneously
• Proficiency in both French and English, spoken and written
• Availability and flexibility to work according to event schedules
• Location: Hybrid remote work in Quebec City, QC