Administrative Assistant

Event and Client Management

Coordinates event logistics and communicates with members and partners.

Manages program and audition registrations, student recruitment, partnerships with partner schools, and tracks registrations and withdrawals throughout the year.

Communications and Documents

Writes and distributes all communications from the organization.

Provides reception, message taking, and liaison with various partners.

Operations and Logistics

Ensures preparation and closure of the school year (facilities, lockers, schedules, directory), maintains piano upkeep, manages sheet music, and purchases supplies.

Document Management

Maintains a rigorous filing system for documents produced, received, and sheet music.

Develops and updates the organization's document management tools.

Finances and Governance

Supports the director and accountant in budget tracking, invoice transmission, and financial data.

Prepares executive reports, maintains the minutes book, and prepares the charge sheet.

Human Resources and Partnerships

Manages files for contractors and students, coordinates replacements, communicates with teachers and various committees.

Renews insurance, affiliations, and permits.

Digital Communications

Manages social media and updates the organization's website.

Compensation: $27.00 to $32.00 per hour

Location: In-person