Property Administrator

The Property Administrator supports the daily operations of an industrial real estate portfolio by delivering excellent customer service, coordinating with internal teams and vendors, and managing key administrative and financial tasks. This role handles purchase orders, invoices, contract administration, customer and vendor records, and assists with tenant improvement and lease-related documentation, and customer move-ins and move-outs.

Your Impact

• Provide best-in-class customer service to customers, contractors, and internal teams and support Manager(s) for the day-to-day operations.
• Embrace and proactively support the Pure culture of environmental sustainability, and corporate and social responsibility.
• Work collaboratively and effectively with Accounts Payable, Accounts Receivable, Leasing, Finance, and Asset Management teams.
• Issue purchase orders (PO) as requested by Property Manager and send to vendor and process invoices related to all operating expenses. Manage and collect vendor setup forms on behalf of the AP Team.
• Complete monthly accruals. Assist with any inquiry related to the annual budget process. Prepare and update the annual contract budget spreadsheet as directed by the Finance team.
• General comprehension of lease agreements, identify the sections referencing payments (i.e., Tenant Allowances, customer deposits, refunds, etc.) and assist with the preparation of the documentation related to such payments.
• Assist with the administration and tracking of customer move-ins and move-outs.
• Prepare service contracts and ensure administrative follow-up of signatures and ensure rigorous monitoring of contract expiries.
• Regular maintenance and updating of customer and vendor information, timely coordination with CertiSync and VendorPM, and assisting with customer follow-ups for collection of the HVAC Maintenance reports.
• Assist in coordinating site visits, tours, and access for work-related jobs to space with customers and Operations, Construction, Leasing, Asset Management Team, or contractor access.
• Work closely with the Property Managers to prepare the necessary documents for the transfer of legally disputed files.
• Work with customers responsible for paying property tax bills. Request proof of payment from them and provide the necessary documents to the accounting team.
• Work with the Customer Experience Team and Sustainability Team in distributing Pure notices to all customers, monthly and quarterly.
• Monthly maintenance of Utility Tracker, verifying customer move-ins/outs and GLs. Assist with utility transfer forms.
• Other duties as directed.

What We Are Looking For

• Minimum preferred three (3) years of experience in commercial real estate management within medium to large portfolios (industrial real estate experience is an asset).
• Bachelor's degree in business administration, project management, or a related field (an asset).
• Ability to thrive in a dynamic environment and manage multiple projects simultaneously while maintaining a high level of accuracy.
• Collaborative spirit and excellent relational and communication skills.
• Excellent oral and written communication skills in French and English.
• Proficiency in Microsoft Office suite.
• Knowledge of Yardi or a similar platform (an asset).
• Strong analytical skills and problem-solving abilities.
• Excellent customer service skills.
• Ability to meet deadlines and deliver assignments as prescribed.
• Excellent organizational, time management, and prioritization skills.

Why You Will Love Working With Us

At Pure Industrial, we place people at the heart of our priorities. We are proud to be recognized as one of the best employers in Canada and as a company where it is a pleasure to work, a recognition that reflects the culture we have built, founded on respect, collaboration, inclusion, and growth.

We support our employees through a comprehensive compensation package thoughtfully designed, which goes beyond traditional compensation: it recognizes contributions, supports well-being, and fosters development within the company.

• Comprehensive benefits and well-being programs
• Employer contribution to the REER to help you plan your future
• Vacation, personal, and volunteer days to promote work-life balance
• Continuous learning, development, and professional advancement opportunities
• A flexible and supportive environment where your contributions have a real impact
• A modern and high-quality workplace designed to enhance your daily experience
• Significant recognition, highlighted by events and team gatherings

*Our employees are at the heart of our success. At Pure Industrial, we are committed to promoting a diverse and inclusive workplace. We encourage all qualified individuals, regardless of their background, to apply. Accommodations are available upon request for candidates with special needs throughout the recruitment process. Please note that selected candidates will undergo background checks.