Administrative Assistant - Temporary (1 year)

Official Internal Title: Secretary

Status: Temporary (Fixed-term)

Summary

As a secretary, you will directly assist the 4 main directors of the L’Unique Vice-Presidency Brokerage, as well as the directors of the main business development, evolution, and performance department. You will be required to deal with both external and internal clients due to the nature of L’Unique's business development activities.

You will realize the following tasks and functions

• Provide direct support to the members of L’Unique's management committee.
• Provide technical and administrative support for the preparation and execution of periodic meetings of employees from each of the 4 main departments (Montreal and Quebec).
• Write letters, reports, presentations, speeches, and other documents.
• Organize meetings, appointments, and travel arrangements.
• Manage participants (internal and external) for ticket distribution for shows or other exclusive events, write invitations and registrations, issue summons, and follow up with participants before and after the event.
• Collaborate with the administrative assistant to the head of operations and the internal communications team for the organization of various meetings.

Your qualifications and talents

• Hold a college diploma in office techniques.
• Accumulate a minimum of 5 years of experience in the field of secretarial work.
• Mastery of the French language, both spoken and written, as well as intermediate-advanced mastery of the English language, both spoken and written, due to the nature of the tasks, work tools, or interactions with anglophone colleagues, partners, clients, or suppliers, or to meet the company's growth objectives.
• Mastery of the Office suite, Word (advanced version), Excel, and PowerPoint.
• Good ability to manage stress and priorities.
• #LH-Hybrid

L'Unique and Unica *subscribe to the employment equity program and encourage members of the targeted groups, including women, people with disabilities, Indigenous peoples, and visible minorities, to apply.*

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