Intermediate Document Controller

Job Number: 100808

Job Category: Administration and Support; Construction; Engineering

Location: Montreal, QC, Canada

Join a company determined to bring about positive changes to create a better world. With over 65 years of commercial and technical expertise in mining, energy, and infrastructure, and backed by our 10,000 colleagues in 150 countries, we work tirelessly to improve the industries we serve. We think globally and act locally, offering practical solutions that are safe, innovative, and sustainable.

Join our Project Execution Group (PEG), a dynamic team dedicated to executing world-class projects across the globe. With expertise in sustainability studies, construction, asset operation, and cutting-edge efficiency, our exceptional team stands out for its application of unparalleled methodologies, governance principles, and engineering systems. Would you like to join a diverse group of professionals who strive for excellence day after day? Let us know!

Hatch is currently seeking a Document Controller at our Montreal office.

Engineering and EPCM Project Documentation Management

• Ensure the control and management of all technical and administrative documentation associated with multidisciplinary engineering, procurement, and construction management (EPCM) projects.
• Verify the compliance of incoming and outgoing documents (revisions, statuses, reasons for issuance, nomenclature, data quality, and contractual requirements).
• Maintain the integrity, traceability, and complete lifecycle of project documents in accordance with established processes.
• Perform the classification, indexing, and archiving of documents in document management systems (DMS) while ensuring the accuracy of metadata.
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Document Coordination and Distribution

• Coordinate the receipt, processing, and distribution of documents among engineering teams, clients, suppliers, contractors, and external partners.
• Manage document exchanges related to technical deliverables, plans, drawings, specifications, technical reports, and other project documents.
• Track transmissions, approvals, and feedback to meet project deadlines.
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Document Governance and Continuous Improvement

• Ensure compliance with applicable document management procedures, standards, and requirements for projects.
• Produce reports and performance indicators related to document activities.
• Identify opportunities for process improvement and contribute to the optimization of document management practices.
• Provide support and training to users of document platforms and act as a resource person for internal teams.
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Project Team Support

• Collaborate closely with project managers, engineers, designers, and project coordinators to ensure effective information flow.
• Respond to requests from various teams regarding document search, download, extraction, compilation, and printing.
• Perform any other related tasks contributing to project success.
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What You Bring

• Rigorous approach and a strong commitment to quality and data accuracy.
• Excellent ability to manage multiple priorities in a complex project environment.
• Strong sense of organization, detail, and customer service.
• Solid interpersonal skills and ability to work effectively with multidisciplinary stakeholders.
• Excellent oral and written communication skills in French.
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Qualifications Required

• University or college degree in a relevant field, such as document management, archival studies, administration, or related discipline.
• Minimum of five (5) years of experience in document management or document control.
• Experience in the engineering, EPCM, construction, infrastructure, energy, transportation, or natural resources sectors is strongly preferred.
• Experience with the processing of technical documents such as plans, engineering drawings, specifications, technical reports, and construction documentation.
• Good proficiency in Microsoft Office suite and Adobe Acrobat.
• Experience with DMS platforms such as SharePoint, OpenText Content Server (LiveLink), Aconex, Procore, ProjectWise, or equivalent systems.
• Excellent proficiency in French; English is an asset for interacting with teams, clients, and projects at the Canadian or international level.

Why Join Us?

• To work with talented employees who make a difference.
• To work on exciting projects and contribute to the development of innovative solutions.
• To join one of the best employers in the country.

We Offer

• A flexible work environment;
• Long-term professional advancement opportunities;
• The chance to think globally and work locally.

Don't meet all the criteria? That's okay. At Hatch, we create a diverse and inclusive work environment that fosters innovation. If this position interests you, we encourage you to apply even if you don't have exactly the required experience and skills.

We are committed to ensuring a workforce that reflects the diversity of the communities in which we operate and where we conduct our business. Hatch is an equal opportunity employer that considers candidates without regard to age, race, color, national origin, citizenship, religion, beliefs, gender, sexual orientation, marital status, disability, or any other protected status. If you have special requirements or needs, please let us know. We will do our best to accommodate your needs in accordance with applicable local law.