Office Manager / Office Coordinator

Company Description Sia is an international management consulting group of a new generation. Founded in 1999, we were born in the digital era. Today, our strategy and management services are enhanced by data science, enriched by creativity, and guided by responsibility. We are "optimists for change" and help our clients initiate, navigate, and benefit from transformations. We believe that optimism is a performance accelerator, allowing us to reduce risks and maximize opportunities. With expertise spanning many sectors and services, our 3,000 consultants support our clients worldwide from 48 offices in 19 countries. Our expertise delivers concrete results. Our optimism changes the game.

Under the direction of the Canadian Operations Manager, you will carry out the following missions, primarily for our Montreal office, but also for those in Ottawa, Toronto, and Calgary:

• Ensure operational logistics

Serve as the point of contact between managers, employees, and external partners. Welcome visitors.

• Manage office operations

Provide full administrative support to the Montreal office, supporting the management team, operations, security, and human resources. Manage daily office operations. Maintain an inventory of office supplies. Provide a secure and pleasant work environment.

• Manage vendor relationships and purchases
• Manage the entire IT infrastructure

Manage all aspects related to the security of the Montreal office (alarm system, access cards, printers, cameras).

Manage the IT inventory of all offices, from need validation to delivery. Manage access.

Address issues in collaboration with the IT support team based in Paris.

• Manage travel arrangements
• Manage event planning: Organize and/or coordinate various events with the office life committee, such as business trips, 5@7, retirement parties, team meetings, summer cocktail, BBQ, and Christmas party.
• Provide administrative support in the preparation of professional service offers: Collaborate with various directors in preparing administrative documents, printing, and delivering tender documents on time.

This list is not exhaustive and may evolve based on the candidate's potential.

Qualifications

Holding a relevant degree, you ideally have successful relevant experience.

• Attention to detail, organizational skills, excellent time management, and a willingness to consistently produce high-quality work.
• Strong interpersonal skills and the ability to effectively interact with all levels of the organization to provide superior administrative support, with a focus on customer satisfaction.
• Computer skills with a high level of proficiency in Microsoft Office and internet applications.
• Highly professional team player, meticulous, and excellent communication skills.
• Ability to handle multiple tasks simultaneously and demonstrate attention to detail.

You speak English and French fluently.

Additional Information

Position based in Montreal (Vieux-Port). Near Square-Victoria metro station.

Do you want to join a motivating professional environment where you will share values such as a results-oriented culture, quality, and customer satisfaction? Join us!

Sia Partners is an employer committed to the principle of equal access to employment. All aspects of employment, such as recruitment, promotions, compensation, or disciplinary actions, are based solely on performance, skills, and behavior of employees or business needs.

Sia is an employer committed to the principle of equal access to employment. All aspects of employment, such as recruitment, promotions, compensation, or disciplinary actions, are based solely on performance, skills, and behavior of employees or business needs.