Assistant to the Director

Assistant to the DirectorJob Description

Services Conseils ABna is seeking an Assistant to the Director to support the management team in coordinating administrative activities, preparing strategic documents, and managing day-to-day operations.

The selected individual will play a key role in supporting managers and decision-making bodies of the company by preparing files, coordinating meetings, administrative follow-up, and document management.

Working Conditions

• Full-time permanent position
• Primarily on-site work
• Daytime schedule
• Dynamic and growing professional environment

RequirementsEducation

• Certificate, AEC, or college diploma in a field related to administration, secretarial work, office management, or management.
• A combination of equivalent education and experience may be considered.

Experience

• Two (2) to three (3) years of experience in an administrative support or director support role.
• Experience in preparing executive and corporate documents.
• Experience in administrative coordination and document management.
• Experience in a professional environment requiring the simultaneous management of multiple files.
• Technical Skills
• Microsoft Office 365
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• SharePoint
• Document management tools
• Administrative databases
• Assets
• Human resources experience.
• Experience in a consulting firm.
• Knowledge of administrative processes related to contract management.
• Experience with a management team or management committee.
• Main Responsibilities
• Compile and analyze information for the preparation of reports, presentations, and corporate documents.
• Coordinate administrative activities and follow up on the strategic files of the management.
• Prepare agendas, invitations, minutes, and meeting documents.
• Ensure the logistical coordination of management meetings, committees, and board of directors.
• Conduct research and produce administrative analyses as requested by the management.
• Write, review, and format various documents, reports, memorandums, letters, and presentations.
• Ensure document management and filing of administrative files.
• Prepare and follow up on certain contractual and administrative documents.
• Serve as a liaison between the management, employees, clients, partners, and various external stakeholders.
• Participate in the continuous improvement of the organization's administrative processes.
• Qualities Sought
• High sense of organization
• Rigor and attention to detail
• Excellent oral and written communication
• Discretion and professionalism
• Autonomy and initiative
• Flexibility and adaptability
• Reliability and sense of responsibility
• Ability to manage multiple priorities simultaneously
• Team spirit
• Rapid learning
• Working Conditions
• Dynamic work environment
• Simultaneous management of multiple files
• Adherence to tight deadlines
• Frequent interactions with management and stakeholders
• Health and Insurance
• Comprehensive group insurance
• Life insurance
• Disability insurance
• Dental care
• Eye care
• Paramedical services
• Travel insurance
• Savings and Financial Benefits
• Registered Retirement Savings Plan (RRSP)
• Deferred Profit Sharing Plan (DPSP)
• Professional Development
• Employer-funded continuing education
• Skill development
• Other Benefits
• Free parking
• Subsidized collective transportation
• Wellness program
• Corporate activities
• Employment Type: Full-time
• Salary: $18.00 to $28.00 per hour

Benefits

• Dental Insurance
• Disability Insurance
• Supplementary Health Insurance
• Life Insurance
• Paid Vacation
• RRSP Contribution
• Corporate Events
• Flexible Start and End Times
• Employee Assistance Program
• On-site Parking
• Location: On-site