Marketing Winning Work and Proposal Coordinator

Marketing

Corporate Services TOR0001OO

Join Arup

Our shared purpose, values, and collaborative approach have distinguished us for over 80 years and guide how we shape a better world. We bring forward solutions to solve the world’s most complex problems and make what seems impossible possible, with curiosity and creativity. Our thriving and growing organization offers you many opportunities to shape a better world and your future.

In an increasingly competitive market, our Marketing, Communications, and Business Development team helps Arup build and protect our reputation, strengthen client relationships, win quality projects, and attract top talent. This role is essential to achieving our strategic market and client goals. We are looking to recruit a Marketing — Winning Work and Proposal Coordinator for Canada to strengthen our team.

The Marketing — Winning Work and Proposal Coordinator provides professional support and contributes to winning work activities within the region. The individual offers operational support and contributes to proposals throughout the prospecting and tendering cycle, ensuring alignment with business priorities and established winning work practices.

The coordinator works closely with tender directors and managers, as well as technical teams, to support prospecting planning, proposal development, and interview preparation, contributing to the presentation of high-quality submissions. The role requires a strong understanding of Arup’s value proposition and services, the industry and markets in which we operate, as well as the clients and colleagues with whom we work and the people who deliver the projects.

Responsibilities

• Work with tender directors and managers at all stages of the prospecting process.
• Support tender coordination to produce compelling and client-focused submissions.
• Coordinate the content of Arup’s submission and presentation documents.
• Collaborate with Marketing, Communications, and Business Development team members — writers, editors, graphic designers, customer relationship managers, etc. — to support message formulation and proposal quality.
• Gather highlights from won projects to share internally and, in collaboration with the expanded Marketing, Communications, and Business Development team, promote new won projects internally and externally, as needed.

CRM and Systems

• Use customer relationship management and submission systems throughout the tender cycle, contributing to data integrity and business opportunity tracking.
• Master the use of best practice tools, templates, and resources to effectively support prospecting and tendering efforts and enhance enterprise-wide efficiency.
• Update tender data in tender portals, SharePoint databases, and customer relationship management systems.

Market and Client Orientation

• Support client-facing activities, including conducting research to support positioning activities and contributing to presentations and interview preparation.

Education

• University degree, graduate degree in marketing, communications, business development, or other relevant qualification.

APMP certification preferred.

Knowledge and Experience

• More than three years of relevant experience in supporting prospecting and tendering efforts.
• Experience in managing tenders at a local office or geographic region level.
• Knowledge of tendering and procurement methods in the architecture, engineering, and construction industry.
• Collaboration with technical staff and marketing team to ensure the proposal process is followed and that all proposal and qualification documents are of high quality and uniform.
• Experience with business opportunity tracking CRM and data management tools.
• Active contribution to the company’s professional team by maintaining and strengthening Arup’s core culture and values.

Skills

• Excellent French language skills, both oral and written. Proficiency in another language may be required to communicate with colleagues, business partners, and our clientele outside of Quebec;
• Strong analytical and problem-solving skills;
• Strong communication and interpersonal skills;
• Proficiency in marketing and communications technologies, including Microsoft PowerPoint and Adobe Creative Suite;
• Experience with brand guidelines;
• Ability to work in a fast-paced environment;
• Strong time management skills;
• Maintenance of collaborative working relationships with colleagues, managers, and other stakeholders;
• High level of personal integrity, professionalism, and inclusive leadership;
• Commitment to Arup’s goals, including contributing to a human-centered organization, quality work, and ethical practices.

Any person wishing to apply should do so through the employment portal. If this position does not exactly match what you are looking for, but a meaningful future speaks to you, sign up for our talent community where we will keep you informed of positions that may suit you to shape a better world.

What We Offer

At Arup, we care about the success of every member to grow together.

Guided by our values, we offer a competitive remuneration that recognizes the contribution of each to our collective success. In addition to a competitive, fair, and just salary, we offer a career where every member can develop their belonging, grow, and thrive — through benefits that support health and well-being, a wide range of learning opportunities, and many ways to have a positive impact through the work done.

We are held in trust for our members, giving us the freedom, with personal responsibility, to define our own direction and choose projects aligned with our purpose and that enrich Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable results for our clients and communities. Profit sharing is a key part of our remuneration, allowing members to share the fruits of our collective efforts.

Competitive benefits — Arup offers a generous and comprehensive benefits program for employees and their families. These are covered 100% by Arup, except for optional life insurance. These benefits support your health and well-being, as well as paid time off for rest and rejuvenation. Our Global Profit Sharing Plan (paid twice a year) allows you to benefit from the company’s success. As an Arup employee, you can also participate in our collective REER with a 5% company contribution to help you prepare for your future.

Flexible work arrangement — We believe that a flexible work arrangement fosters a more inclusive framework that supports our commitment to diversity and well-being of our members. We offer different scheduling options and the possibility to work remotely for part of the week.

Salary range — The salary range established in good faith for this position, if filled in Montreal, is $70,000 to $80,000 per year. This range depends on experience, education level, and skills. Benefits are not included in the base salary. Please note that the salary range applicable to candidates working outside the Montreal office may vary.

Diversity and Inclusion

Arup subscribes to the principle of equal employment and actively promotes a diverse and inclusive workplace.