Administrative Assistant

MSDL Architects places the human at the heart of the projects it designs, imagining innovative architecture that promotes sustainable development and the longevity of the built environment. Over the years, its team has worked on creating exceptional living environments in the institutional, residential, commercial, cultural, and corporate sectors. The firm has thus built a reputation for excellence in architectural design and has established experience in the realization of complex projects of all sizes. Regularly and repeatedly, the firm has received some of the most prestigious architecture awards, highlighting the expertise and talent of its team, which includes over 130 professionals.

Working at MSDL means collaborating within creative and multicultural teams where diversity in all its forms is respected. We strive to offer a work environment that fosters skill development and the achievement of your professional goals.

As an administrative assistant, you will support the team in the overall management of documentation, as well as providing support to the project managers.

Your employment conditions

• Full-time permanent position, 37.5 hours per week (flexible schedule possible).
• Competitive salary, based on experience.
• Group insurance (with employer contribution).
• Telemedicine service (covered by employer).
• Employer contribution to public transportation fares (OPUS / EXO).
• Several social activities throughout the year.
• Reimbursement of training expenses.
• Reimbursement of professional fees.

Your main responsibilities

• Contribute to the drafting of minutes.
• Download technical submissions and update tracking tables.
• Update PDFs of drawings when issuing directives.
• Prepare drafts of payment certificates.
• Track document signature requests.
• Participate in other tasks related to the various administrative follow-ups of the project team.

Personal qualities

• Professional rigor and keen sense of responsibility.
• Autonomy in task management and excellent organization.
• Initiative and ability to propose innovative solutions.
• Excellent interpersonal skills and appreciation for collaborative work.

Requirements for the position

• At least 3 years of experience in a similar role.
• Relevant experience in document management or administrative follow-up.
• Knowledge of the construction/architecture industry (an asset).
• Mastery of office tools.
• Excellent communication in French and English (both oral and written).
• Knowledge of project management platforms (an asset).
• Employment type: Permanent, Full-time

Benefits

• Disability Insurance
• Supplementary Health Insurance
• Paid Vacation
• Company Events
• Flexible Start and End Times
• Location: Hybrid Remote Work in Montreal, QC H3B 1H4