Lease Administrator

Precise Property is seeking an experienced Lease Administrator to oversee its commercial and industrial lease portfolio across Quebec and the U.S. This hands-on role is responsible for the accurate and timely administration of lease data — maintaining rent rolls, tracking critical dates and reconciling lease terms. You will work closely with the CEO and internal teams (property accounting and property management) and coordinate with external counsel, insurers and lenders. Deliver concise lease reporting and ensure compliance, data integrity and operational efficiency to support strategic and financial decision-making.

About Us

Precise Property is a diversified commercial real estate developer with holdings spanning the spectrum of commercial properties in the southern United States and Canada. Our properties are located in Quebec, Florida, New York and Nevada. Our holdings include neighborhood retail centers, flex warehouse, retail showroom, bulk warehouse and distribution space and land for commercial development.

Why Apply?

• Competitive salary
• 4 weeks of vacation
• Finish early on Fridays
• Health insurance (after 3 months)
• Free parking on-site

About the Job

• Full-time
• Hybrid (Monday-Thursday at office, Fridays from home)
• Location: Westmount, Montreal
• Reports to: CEO

Position Summary

• Perform full-cycle lease and sublease data entry in Yardi or similar systems, accurately recording clauses, amendments, assignments and audit trails.
• Maintain comprehensive tenant records — contacts, payment methods, lease terms and security deposits — and manage onboarding/offboarding logistics.
• Configure and reconcile rent parameters, including escalations, indexation, percentage rents, TI allowances and recoverables, ensuring rent-roll accuracy.
• Track and proactively manage critical lease dates (commencement, expiry, renewal and assignment windows), trigger notifications and coordinate billing.
• Prepare concise lease summaries and guidance for accounting and leadership; coordinate assembly and execution of lease documents with counsel, brokers and lenders.
• Produce lease administration reports and analytics — occupancy, expiries, rent-roll movements and recoverables — to support finance and operations.
• Manage insurance renewals and tenant data provision to brokers; support mortgage and financing documentation by coordinating required lease information.
• Communicate proactively with the CEO and property accounting to resolve lease issues.

Qualifications

• Minimum 5 years' experience in commercial or industrial real estate.
• Bilingualism (French & English, verbal and written).
• Proficiency in Microsoft Office Suite.
• Strong working knowledge of accounting systems, particularly Yardi, is considered an asset.
• Detail-oriented with excellent organizational and analytical skills.
• Ability to work collaboratively across departments in a fast-paced environment. Confident in communicating directly with the CEO, asking questions, and maintaining open, solution-focused dialogue.
• Asset if diploma or formal training in Finance, Law, or a related field.

Precise Property is seeking a Lease Administrator to oversee its commercial and industrial lease portfolio across Quebec and the U.S.

This hands-on role is responsible for the rigorous and timely administration of lease data, including maintaining rent rolls, tracking critical dates and reconciling lease terms. You will work closely with the CEO, internal teams (property accounting and property management), as well as external counsel, insurers and lenders. You will produce clear lease reports and ensure compliance, data integrity and operational efficiency to support strategic and financial decision-making.

Precise Property is a diversified commercial real estate developer with holdings spanning the spectrum of commercial properties in the southern United States and Canada. Our properties are located in Quebec, Florida, New York and Nevada. Our holdings include neighborhood retail centers, flex warehouse, retail showroom, bulk warehouse and distribution space and land for commercial development.

Why Join Us?

• Competitive salary
• 4 weeks of vacation
• Finish early on Fridays
• Health insurance (after 3 months)
• Free parking on-site

About the Position

• Full-time
• Hybrid (Monday-Thursday at office, Fridays from home)
• Location: Westmount, Montreal
• Reports to: CEO

Position Summary

• Perform full-cycle lease and sublease data entry in Yardi or similar systems, accurately recording clauses, amendments, assignments and audit trails.
• Maintain comprehensive tenant records (contacts, payment methods, lease terms and security deposits) and manage onboarding/offboarding logistics.
• Configure and reconcile rent parameters, including escalations, indexation, percentage rents, TI allowances and recoverables, ensuring rent-roll accuracy.
• Track and proactively manage critical lease dates (commencement, expiry, renewal and assignment windows), trigger notifications and coordinate billing.
• Prepare clear lease summaries and guidance for accounting and leadership; coordinate assembly and execution of lease documents with counsel, brokers and lenders.
• Produce lease administration reports and analytics (occupancy, expiries, rent-roll movements and recoverables) to support finance and operations.
• Manage insurance renewals and tenant data provision to brokers; support mortgage and financing documentation by coordinating required lease information.
• Communicate proactively with the CEO and property accounting to resolve lease issues.

Qualifications

• Minimum of five (5) years of experience in commercial or industrial real estate.
• Excellent mastery of French and English, both verbal and written.
• Proficiency in Microsoft Office Suite.
• Good knowledge of property management systems, particularly Yardi, is considered an asset.
• Strong attention to detail and excellent organizational and analytical skills.
• Ability to collaborate effectively across departments in a fast-paced environment. Comfortable communicating directly with the CEO, asking questions and maintaining an open, solution-focused dialogue.
• A diploma or formal training in finance, law or a related field is considered an asset.
• Pay: $90,000.00-$110,000.00 per year

Benefits

• Casual dress
• Extended health care
• On-site parking
• Application question(s):
• Do you have experience drafting leases?

Experience

• lease administrator: 5 years (required)
• Work Location: Hybrid remote in Westmount, QC H3Z 1E8