Executive Assistant

Job Title: Executive Assistant

Location: Montreal

Duration: Indefinite-term employment contract

Hours: Full-time (32h/week)

Lab22 - Social and Environmental Innovations Laboratory is a non-profit organization (NPO) dedicated to raising awareness among the population, particularly young people (ages 12-29), about social and environmental issues. Together, we develop innovative solutions to generate positive and lasting transformations within communities.

As an Executive Assistant, you will play a crucial role in directly supporting the President of the Board of Directors and the General Management. Your contributions will be essential in strengthening governance and improving operational efficiency at Lab22.

Are you organized, thorough, autonomous, and versatile? If so, we would be delighted to receive your application!

Responsibilities

• Support to the Board of Directors (10%)
• Facilitate coordination between the President of the Board of Directors and the General Management to enhance governance and operational efficiency;
• Assist the President with administrative support and operational oversight;
• Prepare and organize Board of Directors meetings, including managing associated administrative tasks;
• Ensure compliance with applicable laws and regulations;
• Support the organization of the Annual General Meeting.
• Support to General Management (70%)
• Provide administrative support for day-to-day operations;
• Manage internal and external communications (emails, mail, and phone calls);
• Manage and coordinate employee payrolls, group insurance, and the Voluntary Employee Retirement Savings Plan (VERS);
• Submit required government remittances (taxes, social security contributions, etc.) in accordance with deadlines and regulatory requirements;
• Process and track certain accounting tasks;
• Monitor and settle vendor payments (insurance, electricity, telephony, Internet, etc.);
• Track employee absences, vacations, and timesheets;
• Support the onboarding process for new employees;
• Ensure compliance with the Personal Information Protection Act (PIPA);
• Manage document archiving and filing;
• Draft service agreements and employment contracts;
• Collaborate on event organization and support;
• Manage membership fee payments and member management;
• Perform other related tasks as needed.

Requirements

• College diploma in office administration, communication, or a related field;
• Significant experience in a high-level administrative support role;
• Excellent proficiency in Excel and Google Suite;
• Proficiency in office tools (Microsoft 365, QuickBooks, and Mac);
• Discretion and ability to handle sensitive information with professionalism and confidentiality;
• Proactivity and ability to anticipate organizational needs;
• Exceptional organizational and communication skills;
• Ability to work autonomously and manage multiple priorities simultaneously;
• Excellent interpersonal skills and ability to build trust;
• Interest in Lab22's mission.

Compensation and Working Conditions

• Salary according to the salary scale (32.26$/h to 33.87$/h), based on education and experience;
• Annual vacation: 4 weeks (8%) and 2 weeks of Holiday Break (including holidays);
• Mobile and holiday days: 7 mobile days and 10 holiday days;
• Group insurance after 3 months;
• Maternity and parental leave benefits;
• Professional development program;
• Hybrid work (2 days in the office required);
• Flexible work schedule, particularly during the summer, and remote work;
• Inspiring workspace located in the Mile End and close to all public transportation.
• Join the Lab22 Team:

Do you think you have the desired profile and this challenge interests you? Please send your application package, including a cover letter and your resume, by email to . Please indicate the job title you are applying for in the subject line of your message.

Application packages must be received no later than August 26, 2026. Applications will be evaluated as they are received. The start date is scheduled for September.

An email will be sent to confirm the receipt of your application package. Only candidates selected for an interview will be contacted. Lab22 is committed to promoting diversity and equity within its organization.

Thank you in advance for your interest and application.

Compensation: 32.26$ to 33.87$ per hour

Benefits

• Dental Insurance
• Paid Time Off
• Flexible Start and End Times
• Location: On-site