Administrative Assistant

Do you enjoy being at the heart of the action, facilitating the daily life of a team, and offering quality customer service? Ex&Co CPA is looking for an organized and welcoming person to join its team as an administrative assistant at its Sherbrooke branch.

Our Firm

Ex&Co CPA Inc. is an accounting firm that supports businesses with a comprehensive range of services in accounting, taxation, bookkeeping, and payroll.

What sets us apart: the quality of our service, our professional rigor, and the proximity we develop with our clients and our team.

We offer an environment where collaboration, autonomy, and the pleasure of working together prevail.

The Role

As an administrative assistant, you will play a central role in the smooth operation of the branch. You will be an important point of contact for clients, the accounting team, and management.

Your main responsibilities will be:

Customer Service and Reception

• Welcome clients and provide professional and warm service;
• Answer calls, emails, and general reception requests;
• Handle cash collections and perform certain administrative follow-ups with clients.

Administrative Support to the Firm

• Manage and maintain client files in various systems;
• Digitize and file accounting and tax documents;
• Prepare and submit certain tax documents (T4, T5, RL-31), follow up on signatures, and support administrative processes;
• Assist directors in their monthly tasks (accounting reports, tax declarations, follow-ups with government agencies, etc.);
• Participate in the onboarding of new clients in bookkeeping.

Office Management

• Ensure the smooth daily operation of the branch;
• Manage petty cash, supply orders, mail, and certain office equipment needs;
• Participate in social committee initiatives.

You will succeed in this role if you...

• Enjoy helping people and providing excellent customer service;
• Are known for your organizational skills and attention to detail;
• Enjoy learning and developing your knowledge;
• Are autonomous, versatile, and capable of managing multiple priorities;
• Enjoy working in a collaborative environment.

Desired Profile

• Relevant education in administration, office management, or accounting;
• Experience in administrative support, preferably in an accounting firm;
• Good knowledge of the Office suite;
• Asset: Experience with CaseWare;
• Asset: Knowledge of accounting software such as iFirm, QBO, or DEXT;
• Excellent French language skills.

Why Choose Ex&Co?

• Permanent full-time position in Sherbrooke (40 hours/week);
• A convivial atmosphere where collaboration is at the heart of daily life;
• A modern environment offering autonomy and variety in responsibilities;
• Employer contribution to REER;
• Group insurance;
• Free on-site gym;
• Free coffee and parking;
• Social activities organized throughout the year;
• An accessible team that enjoys collaborating.
• To Apply

Would you like to be part of a dynamic team and contribute to the success of a growing accounting firm? Apply now via Indeed. We look forward to meeting you!

Ex&Co CPA adheres to the principle of equal employment opportunity and welcomes applications from all qualified individuals.

Learn more: https://exetco.ca

Facebook: https://www.facebook.com/ExetCoCabinetcomptable

Salary: $20.00 to $25.00 per hour

Prescreening Questions:

• Have you used CaseWare in a professional context before? If yes, please specify your level of experience.
• Are you available to work full-time (40 hours/week) in Sherbrooke?

Education

• DEC (Required)
• Location: On-site