Administrative Assistant for Culture and Community Life

Illuminate Bromont City with your ideas. Our team is looking for a person to join the Culture and Community Life division. Under the authority of the division head, you will provide administrative support related to the management of room and cultural/community activity reservations, the production and assignment of staff schedules, and the tracking of timesheets. You will contribute to the operational efficiency of the Culture and Community Life division by ensuring the administrative and logistical operationalization of cultural and community activities in Bromont City.

Here, we paint as a team. Bromont City is a canvas of 240 people: blue-collar, white-collar, managers, and members of the Police Service and Fire Service. It's a place where innovative projects, colorful perspectives, and green initiatives come together to create a stimulating living environment for both residents and tourists passing through the region.

Your benefits, your source of inspiration

• Unionized employment
• Approximately 33.75 hours/week
• Starting hourly wage of $30.98 (Class 6 provisional, Step 1)
• 13% wage increase on each paycheck as compensation (paid holidays, sick days, mobile days, and collective insurance)

Your achievements chart

• Track room and community space reservations in appropriate management platforms (reservation software, internal systems)
• Enter, update, and confirm reservations according to received requests
• Track facility availability, considering organizational priorities and the needs of different groups or organizations
• Respond to information requests from internal and external users regarding availability and reservation conditions
• Ensure compliance with policies and procedures governing the use of facilities and equipment
• Produce, update, and assign work schedules for staff assigned to cultural and community events and activities
• Ensure alignment between human resource needs and staff availability, in collaboration with the division head
• Maintain up-to-date schedules and human resource management tools used by the division
• Produce task lists for various events and activities
• Identify human and material resource needs for each event and track them with stakeholders
• Collect, verify, and validate staff timesheets in compliance with applicable collective agreements to ensure alignment between worked hours and scheduled hours and report any anomalies to the division head
• Assist the division head in the day-to-day administrative management of the service, including file tracking, correspondence writing, and document preparation
• Participate in the updating of management tools, databases, and service dashboards
• Perform any other tasks related to the position.

Your expertise palette

• College diploma in administration, leisure, or a relevant field
• Minimum of one (1) year of relevant experience
• Intermediate level proficiency in the Office suite environment
• Ability to quickly learn new computer systems
• Meticulousness, organization, and autonomy
• Excellent French language skills, both oral and written
• Ability to work in a team and communicate effectively
• Skill in operational and resource planning
• Knowledge of reservation management software (Sport-Plus, Planner, Monday)
• Knowledge of timesheet validation processes
• Here, we innovate and shine

More than a city of nature and sports, Bromont is a pioneer in several disciplines, thanks to its vast scientific park. Drawing your career here means evolving in the excitement, engaging in a collective effort, and wearing the colors of a city that sets an example throughout Quebec.

Show us your colors. Join us at Bromont City.

Submit your application before August 18, 2026, 4 PM.