Accounting and Administration Coordinator

About StreamScan

StreamScan is a growing Montreal-based company specializing in operational cybersecurity (managed detection and response (MDR) service, incident response and cyberattacks, CMMC, etc.). Our team of cybersecurity experts develops the next generation of AI-based security tools to protect businesses against cybercriminals. StreamScan offers security technologies and a variety of services to clients in Canada and internationally.

StreamScan is a Canadian cybersecurity provider whose mission is to protect organizations operating in complex and high-risk environments. We offer managed detection and response services, proprietary EDR and XDR technologies, incident response services, and security programs aligned with compliance requirements, including CMMC and PCCC readiness.

Role Overview

We are looking for an Accounting and Administration Coordinator to manage the company's daily financial and administrative operations. This person will play a central role in the smooth internal functioning of StreamScan, handling operational accounting, some HR responsibilities, and various administrative aspects related to operations.

This is an intermediate-level position, ideal for an autonomous, meticulous individual comfortable in a small or fast-growing business environment. The position is full-time, hybrid, and based in Montreal.

Main Responsibilities

Accounting and Finance

• Prepare, issue, and track client invoices in QuickBooks
• Manage client accounts, payments, and follow-ups
• Coordinate payroll processing and related items such as T4s, employment records, commissions, etc.
• Collaborate with the external accountant for month-end and year-end closings
• Contribute to the search, tracking, and administrative management of grants
• Administration and Operations
• Maintain up-to-date administrative records, including client time banks
• Write, edit, or format internal or client-facing documents
• Manage the administrative aspects of certain service contracts
• Support the executive team and sales team in coordinating ad-hoc activities
• Annual contract-client indexing, if applicable
• Perform some administrative or financial client follow-ups
• Human Resources
• Manage the leave and vacation schedule
• Administer the collective insurance program
• Support the administrative integration of new hires
• Other administrative functions, as needed
• Success Indicators
• Accurate and timely processing of invoicing and payroll
• Effective client account tracking and reduction of payment delays
• Up-to-date administrative records and well-organized processes
• Reliable and proactive support to internal teams
• Smooth administrative integration of new hires
• Required Profile and Experience
• Degree in administration, accounting, or related field
• Minimum of 3 years of experience in a similar role, preferably in a small or startup business
• Proficiency in QuickBooks, required
• Good proficiency in Microsoft Office suite, particularly Excel and Outlook
• Basic knowledge of a technological or cybersecurity environment, an asset
• High level of meticulousness, autonomy, and organizational skills
• Excellent oral and written communication skills in French and English
• High sense of responsibility, discretion, and professionalism
• Team spirit and proactive attitude
• Employment Type: Full-time, Permanent

Benefits

• Dental Insurance
• Supplementary Health Insurance
• Paid Time Off
• Casual Dress Code
• Remote Work

Experience

• QuickBooks: 2 years (Required)
• Accounting: 2 years (Required)
• Administration: 2 years (Required)
• Location: Hybrid Remote in Montreal, QC H2Y 2B6
• Employment Type: Full-time, Permanent
• Compensation: Starting at $50,000 per year

Benefits

• Dental Insurance
• Supplementary Health Insurance
• Casual Dress Code
• Remote Work

Experience

• Administration: 1 year (Required)
• QuickBooks: 1 year (Required)
• Accounting: 1 year (Required)
• Location: Hybrid Remote in Montreal, QC H2Y 2B6