Receptionist/Administrative Assistant

We are looking for a Bilingual Receptionist / Administrative Assistant who is personable, professional, and highly organized to join our legal team. As the first point of contact for our clients and visitors, you will play an important role in providing exceptional customer service while supporting the day-to-day administrative operations of the firm.

The successful candidate will be responsible for a variety of reception and administrative duties, including managing incoming calls, welcoming clients, coordinating appointments, preparing and handling documents, and providing administrative support to the legal team. This position requires excellent organizational skills, strong attention to detail, the ability to multitask effectively, and the ability to work in a fast-paced legal environment.

We will begin reviewing applications upon receipt. As we are looking to fill this position as soon as possible, qualified candidates can expect to hear from us promptly. However, only candidates who meet our criteria will be contacted.

Key Responsibilities

• Welcome clients, visitors, and vendors in a professional, courteous, and discreet manner;
• Answer incoming calls, direct communications, and maintain excellent telephone etiquette;
• Manage general emails and correspondence;
• Perform administrative duties, including data entry, file maintenance, filing, scanning, and proofreading documents;
• Prepare, organize, and maintain administrative documents and records;
• Assist with appointment scheduling, calendar management, and meeting coordination;
• Monitor office supplies and maintain inventory;
• Provide administrative support to members of the legal team as required;
• Collaborate with team members to ensure smooth and efficient daily office operations.

Qualifications

• Proven experience as a receptionist, administrative assistant, or in a similar role;
• Strong administrative and data entry skills with exceptional attention to detail;
• Familiarity with telephone systems and excellent communication skills;
• Outstanding organizational abilities with the capacity to manage multiple priorities effectively;
• Excellent verbal and written communication skills in both French and English, with strong proofreading abilities;
• Previous experience in a law firm is an asset, but not required;
• A positive attitude, professionalism, and strong customer service orientation are essential for success in this role.

If you are eager to contribute to a dynamic team and further develop your administrative skills in a professional legal environment, we encourage you to apply today for the Bilingual Receptionist / Administrative Assistant position.

Employment Type: Full-time

Compensation: $22.00 to $26.00 per hour

Benefits

• Dental Insurance
• Supplementary Health Insurance
• Paid Time Off

Experience

• Customer Service: 1 year (Preferred)
• Administration: 1 year (Preferred)
• Language:
• French (Preferred)
• Location: On-site