Receptionist & Office Clerk

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

Position Summary

We are looking for a dynamic, efficient and motivated office and reception clerk to join our team. Reporting to the Finance team, the incumbent will play a pivotal role in welcoming visitors, managing calls, and keeping the office running smoothly. More specifically, the Office and Reception Clerk will be responsible for:

Responsibilities

• Reception
• Preparation of various shipments (letter, parcel, etc.) with the various services (Canada Post, Purolator, Fed-Ex, etc.);
• Be the person responsible for receiving mail from the various receptions (Canada Post, Purolator, Fed-Ex, etc.);
• Greet clients and visitors and tell them the instructions to follow for their meeting (signing the register, directing them to the right person, offering a drink, etc.);
• Print the attendance sheet for visitors
• Respond to telephone and email inquiries, forward telephone calls and messages to the appropriate individuals;
• Updating the telephone list (Adding or removing);
• Send different general communication emails to the office (birthdays, years of service, etc.);
• Save a copy and forward received faxes to the appropriate persons
• Assists in the distribution of information information to administrative employees.
• Preparation of the conference room before and after the meetings, when requested;
• Respond to requests from managers in the office.
• Office Tasks
• Entry of suppliers' invoices into the computer system;
• Verification and follow-up of shipment invoicing;
• Request their company's Certificates and Attestations from suppliers and update the Certificates contact list;
• Verification of company registration numbers with GST and QST on request;
• Print invoices arriving by email every day and distribute them to the people concerned;
• Any other related duties deemed relevant to the position.

Qualifications

• DEP completed in secretarial work or any other field deemed relevant;
• Completed high school diploma;
• 1 to 3 years of experience in a related field, preferably in a manufacturing environment;
• Advanced knowledge of the Office suite;
• Spoken and written bilingualism required (French, English) in order to communicate well with our English- and French-speaking customers and visitors;
• Customer service oriented;
• Dynamic, autonomous and motivated;
• Ability to work on various files simultaneously.

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:

• Extended health and dental coverage
• Life insurance and accidental death \& dismemberment (AD\&D)
• Short-Term and Long-Term disability coverage
• Competitive compensation
• Annual Bonus Program
• Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
• Company Share Purchase Program with 25% Company contribution match
• Career advancement opportunities

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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