Administrative Assistant

We are looking for an organized and self-sufficient administrative assistant to support our team in the daily management of our mandates.

The person we are looking for will play a crucial role in the smooth operation of the firm's administrative functions. They will provide support to professionals in managing files, coordinating meetings and training, communicating with clients, and various other administrative responsibilities contributing to providing a high-quality professional service.

Main Responsibilities

• Coordinate the firm's administrative activities, including file management, scheduling, meetings, travel arrangements, and administrative follow-ups.
• Prepare, review, and format administrative documents, reports, service offers, presentations, and correspondence, while ensuring the updating of files, databases, and communication tools.
• Ensure the filing and archiving of documents, while respecting confidentiality requirements and document management standards.
• Handle communications with clients, partners, and other stakeholders, providing a professional and courteous service.
• Support accounting activities by participating in billing and certain administrative and financial follow-ups.
• Participate in the welcoming and integration of new employees, as well as in the organization of meetings, training, and firm events.
• Ensure the application of good administrative practices and contribute to the continuous improvement of processes.
• Salary: $45,000.00 to $65,000.00 per year

Benefits

• Dental Insurance
• Disability Insurance
• Supplementary Health Insurance
• Life Insurance
• Vision Insurance
• Paid Vacation
• Equal Contribution to RÉER
• Company Events
• Employee Assistance Program
• Location: Hybrid Remote Work in Montreal, QC (Montreal)