Project Administrative Assistant

General Information

• Work Location(s)
• Lac-Mégantic, QC
• St. Paul-de-Montminy, QC
• Date Posted
• 20-Jul-2026
• Department
• Administration
• Job Type
• Permanent
• Work Arrangement
• On-site

Role Type

• Full-time

Ready to build your career? We want to meet you!

As a Project Administrative Assistant working within the Operations team in Pomerleau's Civil & Infrastructure division, you will play a key role in supporting project teams with their essential administrative tasks. Working on large-scale construction projects ranging from $1.5 million to over $1 billion, you will contribute to updating project documentation, meeting schedules, and coordinating project resources.

What you will do

• You will communicate proactively with team members, business partners, consultants, and clients, while providing excellent customer service;
• You will use and maintain our internal systems to ensure rigorous and up-to-date classification of project documentation;
• You will contribute to the preparation of administrative documentation and tracking of contractual documents;
• You will ensure the accuracy of information and update and distribute the required documents;
• You will administratively track shop drawings, Requests for Information (RFI), purchase orders, change orders, and end-of-project documents;
• You will update presentations, reports, and other documents as projects evolve;
• You will handle project billing and follow up with the relevant teams;
• You will process payroll for workers, ensuring the accuracy of information, adherence to schedules, and established procedures;
• You will track time sheets, hours worked, and all necessary documentation for payroll processing;
• You will provide administrative support to the project team and contribute to the smooth running of daily operations.
• This position is for you if you have:
• More than 2 years of administrative experience in a fast-paced environment;
• A college diploma in administration or a combination of relevant training and professional experience;
• Good proficiency with MS Office suite;
• Geographic mobility to work on projects in remote regions, as needed operationally.
• Additional Asset:
• Prior knowledge of the construction industry.

Benefits

• Collective REER – up to 5% employer contribution
• Hybrid work – flexibility for corporate positions
• Shareownership – become a partner in our success
• Professional development – we help you grow
• Paid transit pass – come to work without cost
• Minimum of 4 weeks of vacation upon arrival

For the fourth consecutive year, Pomerleau has been named one of Canada's 100 Best Employers.

Pomerleau is a leading construction company in Canada, recognized for delivering complex projects nationwide. We offer a work environment where respect, support, and development of each individual are at the core of our priorities. Our culture is built on collaboration, trust, and a shared commitment to excellence. If that speaks to you, apply for this position or contact one of our recruiters to see how we can support you in the process.