Receptionist / Administrative Assistant

*To be considered, candidates must hold the necessary permits to work in Canada.*

The Côte-Jardins Long-Term Care and Housing Centre Inc.

operates two facilities in Saint-Augustin-de-Desmaures and Sainte-Foy. It accommodates adults with functional or psychosocial autonomy loss.

A welcoming and dynamic work environment, the well-being of residents and employees is at the heart of the establishment's concerns.

Are you a fan of challenges? Does diversity scare you? Adaptability, a real piece of cake?

One thing is certain, we don't know boredom!

Join us! We have the job for you!

Our Jardins du Haut-Saint-Laurent facility is currently looking for an administrative assistant in the secretariat sector.

Person who assists a manager within an administrative unit in their administrative and professional functions. She exercises attributions related to secretarial or office work requiring in-depth knowledge of the environment where she performs her responsibilities.

She accomplishes a set of complex secretarial or office work tasks such as preparing letters, documents, reports, and other related tasks. She is responsible for the material and informational organization of meetings, invites participants, and may be called upon to participate and write the minutes.

She may sort mail, write correspondence, and keep up-to-date file classification.

She may assume, autonomously within the environment, responsibilities for coordination, work organization, and qualitative control of a set of secretarial or office work tasks.

She may also perform tasks related to an activity sector such as accounting or procurement.

Your Responsibilities

• Receive and direct telephone communications;
• Welcome and direct residents, families, and other individuals;
• Open the entrance door when visitors do not have an access card;
• Program and deactivate access cards (winpass) for employees, residents, and their families;
• Inform the establishment secretary about the lack of supplies or any other issue;
• Prepare various documents during admission or resident movement;
• Maintain and transmit beneficiary movements to different administrative members (voice mail, fax, distribution of lists, and in certain software);
• Make copies, sort and distribute mail and faxes, and distribute them;
• Maintain sufficient copies of menus and activities;
• Prepare envelopes for accommodation;
• Shred various documents;
• Mail the mail, if necessary;
• Perform various tasks requested by managers (make various phone calls, text correction, message taking, rewording documents, Internet research (addresses, location, doctors, etc.), make labels, perform folding, binding, etc. work);
• Research on video surveillance;
• Refer to the right person in case of a crisis situation;
• Handle the cash register and prepare deposits;
• If necessary, open the door for the reception of goods;
• Ensure the proper functioning of equipment (copier, stamping machine, cash register, printer, and telephone as well as the cordless phone of the reception);
• Laminate documents;
• Sell and manufacture meal cards for tenants and visitors;
• Enter resident movements into Hopem;
• Enter AH223, service calls, and preventive maintenance sheets;
• Distribute planners and schedules to care staff;
• Route rent checks and invoices to Côte Jardins;
• Ensure that the copier trays are full before leaving and that there are enough copies in the visitor register.

Schedule

• Monday to Friday from 8:30 AM to 4:30 PM

What We Offer You

• New Salary Network
• Free Parking
• 4 weeks of vacation
• 9.6 paid sick days and 13 paid holidays per year
• Group Insurance
• Pension Plan
• Management team present and attentive
• Familiar and warm environment, promoting the continuity of care and the development of a trust relationship with our residents.

Only selected candidates will be contacted.