Part-Time Administrative Assistant (West Centre)

Description

• Urgel Bourgie / Athos

For over 100 years, Urgel Bourgie / Athos has accompanied families with respect, professionalism, and humanity. We are looking for a reliable, discreet, and organized person to provide family reception and various administrative support tasks during services.

You are in school, have experience in administration, secretarial work, or customer service, or you want to get a part-time job in a professional environment? This position could be for you.

An on-call schedule.

Hands-on administrative experience.

A human and professional environment.

Your daily contribution

In this role, you will often be the first person families meet. Your reception, calmness, and organizational skills will directly contribute to the quality of their experience.

You will also provide essential administrative support to ensure the smooth running of the complex's activities.

Summary of tasks

• Welcome families and direct them to the directors and pre-arrangement advisors;
• Receive and route phone calls and faxes (journals, contracts, grave openings, etc.);
• Open and verify files;
• Perform GAMMA file control, including validation with families;
• Perform various computer and administrative tasks;
• Prepare and update burial and cremation files;
• Check the daily calendar and events of the complex;
• Communicate appointments to the concerned parties;
• Set up flowers;
• Ensure order, cleanliness of the premises, and proper functioning of common areas, including the coffee machine;
• Perform any other related tasks.

Desired profile

• This position is particularly suitable for someone who:
• Has experience or an interest in administration, secretarial work, reception, or customer service;
• Is in school in an administrative or related field and wants to gain relevant professional experience;
• Demonstrates organizational skills, discretion, and attention to detail;
• Is welcoming, calm, professional, and respectful;
• Is comfortable with computer tools and file management;
• Is able to establish priorities and accomplish multiple tasks simultaneously;
• Shows autonomy, judgment, and reliability;
• Places great importance on the quality of service provided to families.

Applicable conditions

• Part-time position;
• Minimum availability of six days per fourteen-day period;
• Required availability for one weekend every two, day or evening;
• Wage of $22.85 per hour, according to the collective agreement.

A great opportunity to gain experience in reception and administration while contributing to a deeply human mission.