Administrative/Executive Assistant

Our Purpose *is to elevate learning to its full potential.*

Our Vision *is to enable anyone to master any subject within minutes.*

Our Values *Improve over time, even if it’s just a bit**.*

From travel logistics to internal documentation, we believe small improvements compound. Just like the 36+ revisions it took to perfect our charging boards.

*Seek to understand the logic before acting*.

Do not just do, understand. Like when we enhanced our app after listening to real customer needs, the best actions are grounded in context.

*Treat clients, partners, and providers with the same care and respect as family*

Trust is earned through our interactions, not just what we deliver. Our best clients become long-term ambassadors because we care consistently.

*Whatever you do, do it well.*

Every detail counts. Whether it’s packaging, documentation, or communication, our high standards are our signature.

*Your Mission*

Create the structure, responsiveness, and follow-through that allow Innov2Learn’s leadership team to focus on growing the company, developing products, and supporting its people.

*Summary*

We are looking for a sharp, highly organized, and resourceful Administrative \& Executive Assistant. You will manage essential administrative tasks, support senior management, and ensure that customers, suppliers, and internal priorities receive timely follow-up. This is an ideal opportunity for an ambitious recent graduate who wants to learn quickly, take ownership, and grow within a fast-moving SME.

*Key Responsibilities*

• Prepare estimates, issue invoices, and follow up on outstanding receivables
• Answer calls and ensure emails are handled or redirected promptly
• Manage executive calendars, appointments, meetings, and reminders
• Coordinate travel, hotels, transportation, and accommodations
• Contact suppliers and service providers when services are delayed or inadequate
• Prepare documents, communications, reports, and other administrative materials
• Use AI and automation tools to improve workflows and support recruitment activities
• *Quantitative KPIs*
• Prepare estimates and invoices within one business day and review overdue receivables weekly
• Ensure same-day acknowledgment of priority calls, emails, and executive requests
• Help recruit and onboard at least two A-players per year while implementing one meaningful AI or automation improvement per quarter
• *Requirements*
• Recent university graduate or junior candidate with strong potential
• Fluent in written and spoken French and English
• Exceptionally organized, detail-oriented, and reliable
• Resourceful and able to solve problems with limited supervision
• Strong professional writing, communication, and customer-service skills
• Comfortable learning business software, digital tools, and AI platforms
• Able to manage confidential information and thrive in an SME where people wear many hats

Note: This job description provides a general overview of the role. It is not an exhaustive list of responsibilities, qualifications, or requirements. The employer reserves the right to modify the duties or requirements of the position as needed.

Job Types: Full-time, Permanent

Pay: From $57,000.00 per year

Benefits

• Company events
• Mileage reimbursement
• On-site childcare
• On-site gym
• On-site parking
• Paid time off
• Profit sharing
• Tuition reimbursement
• Wellness program
• Application question(s):
• Are you comfortable using AI tools?

Education

• DCS / DEC (preferred)
• Language:
• French (required)
• English (required)
• Licence/Certification:
• Driving Licence (required)
• Location:
• Montréal, QC H4E 1A8 (preferred)
• Willingness to travel:
• 25% (preferred)
• Work Location: In person