Administrative Assistant - Executive Support and Corporate Events

Display Period

From July 17, 2026 to August 31, 2026

Country or Region

Canada

Work Location

Montreal, Quebec

Business Unit

Corporate

Department

Administration

Start Date

As soon as possible

Employment Status

Permanent - Full-time

Minimum Work Experience 1 to 3 years

Minimum Academic Level

Post-secondary program

Salary

Based on experience

Benefits

• Competitive benefits package
• Administrative Assistant - Executive Support and Corporate Events

Main Responsibilities

• Work Mode: On-site
• Status: Permanent, full-time

As Lallemand continues to grow, we are creating a new Administrative Assistant position to support our leadership and contribute to the coordination of our corporate activities. We are looking for an organized, proactive, and professional individual who excels in environments where no two days are the same. The successful candidate will play a key role in managing schedules, organizing corporate events, and providing administrative support for various company initiatives.

This position is ideal for someone recognized for their organizational skills, discretion, attention to detail, and ability to manage multiple priorities simultaneously.

The main responsibilities of the successful candidate include, but are not limited to:

Administrative and Executive Support

• Manage the president's schedule, including planning meetings, coordinating priorities, and tracking important deadlines.
• Ensure administrative follow-up on strategic files and requests from the executive team.
• Coordinate the president's activities with industrial associations, business partners, and organizations where he represents the company.
• Manage the corporate donations and charitable initiatives file, including communications and tracking commitments.
• Prepare, organize, and maintain administrative files and reference documentation.
• Perform various administrative and operational tasks to support the company's activities.

Corporate Events and Training Coordination

• Participate in the planning and organization of corporate events, board meetings, training sessions, and company visits.
• Coordinate communications with hotels, conference centers, caterers, and other vendors.
• Manage invitations, confirmations of attendance, and participant lists.
• Ensure the booking of rooms, preparation of required materials, and on-site logistics.
• Participate in the budget tracking of events.
• Prepare badges, welcome documents, and kits for participants.
• Welcome visitors and contribute to providing a professional and warm experience.
• Ensure the smooth running of events with up to forty participants.
• Support various special projects and corporate initiatives as needed.

Some flexibility is required as the successful candidate may be called upon to work occasionally in the evenings or on weekends during corporate events or special activities.

Technical Skills

• Required
• Minimum 1 to 2 years of experience in an administrative, coordination, or executive support role
• Diploma or certificate of completion of a college program (DEC or AED) in administration, office management, management techniques, communications, tourism, event management, or a related field.
• Proficiency in both French and English, both spoken and written, is required due to the tasks associated with the position, including regular communication with vendors, business partners, visitors, and organizations located in Canada and internationally; the organization and coordination of meetings, corporate events, and activities involving both French and English-speaking participants.
• The successful candidate will need to use both French and English on a daily basis.
• Proficiency in Microsoft Office suite.
• Asset
• Proficiency in a third language (Spanish, Portuguese, German, Chinese, or Japanese) is a distinct asset.

Personal Qualities

• Required
• Excellent ability to manage multiple files simultaneously and meet tight deadlines.
• Exceptional attention to detail and well-developed organizational skills.
• Ability to work effectively under pressure and adapt to changes in priorities.
• Excellent communication and interpersonal skills.
• Professionalism, discretion, and impeccable judgment in the management of confidential information.
• Tact and diplomacy to handle delicate situations.

General Criteria

• Asset
• Valid driver's license

Organization

Lallemand is a private Canadian company founded at the end of the 19th century, which develops, produces, and markets microorganisms for various markets. The headquarters of the parent company are located in Montreal, Canada. Today, Lallemand employs over 6,500 people working in more than 45 countries on 5 continents.

The corporate business unit of Lallemand encompasses all support services offered to other business units. It ensures the optimization of internal processes, operational functionality, and strategic alignment.

The corporate sector is primarily located in Montreal, Canada, and relies on the expertise of people in Management, Finance and Accounting, Engineering, Research and Development (R&D), Human Resources (HR), and Information Technology (IT). If you wish to contribute to making our values of passion, collaboration, and innovation come to life within the organization, we would like to meet you!

*Please note that adaptation measures will be taken at all stages of the hiring process. Candidates must inform their needs in advance.