Administrative Assistant

Under the responsibility of the general management, you will be at the heart of the company's operations: billing, customer and supplier accounts, payroll management, support to the general management and operations, as well as a bit of assistance for our field teams. An important role, varied tasks and a dynamic environment where no day is the same!

1. Accounting

Production of statutory reports (GST, QST, DAS);

Process billing and customer account management;

Ensure the collection of all payments;

Process supplier accounts;

Validate invoice compliance according to purchase authorizations;

Analyze and maintain the fuel register and make reimbursement requests;

Ensure that the insurance file is compliant;

Perform intercompany rebilling;

Check and account for credit card statements.

2. Payroll and Employee File Management

Receive, validate, and compile timesheets into an Excel spreadsheet;

Process payroll coding for the entire staff;

Produce payrolls and transmit stubs;

Issue employment terminations via RE Web;

Process the issuance of Form 1 and T4;

Post job offers on various platforms;

Process employee file openings.

3. Support to General Management

Update annual project compilation tables;

Optimize the use of the GSF software;

Prepare certain documents for end-of-year audits.

4. Support to Operations Management

Assist operations management in its routine administrative tasks;

Follow-up on the weekly work schedule.

5. Logistics

Perform the production of various documents (layout, correction, and revision);

Participate in the logistical organization of workers' travel and accommodation;

Perform various administrative tasks related to internal management (inventory, equipment, technical sheet, and storage);

Ensure document management and file updates (filing, purging, and preservation).

THE PROFILE WE ARE LOOKING FOR

Professional Skills DEC in management/accounting or equivalent experience; 3 to 5 years of experience in a similar position;

Excellent knowledge of French, spoken and written;

Excellent mastery of Excel;

Mastery of basic accounting processes;

Knowledge of the Avantage software (an asset);

Knowledge of the RE Web and GSF software (an asset).

Knowledge and Skills

Ability to establish priorities while respecting deadlines;

Concern and rigor in the quality of work;

Strong sense of organization;

Resourcefulness, autonomy, versatility, and team spirit;

Respect for confidentiality;

Ability to work on multiple files simultaneously;

Results-oriented.

WHAT WE OFFER

• Full-time position, 32 to 35 hours/week;
• Salary of $28 to $32 per hour according to experience (salary scale);
• Possibility of remote work;
• Flexible schedule between 8 am and 5 pm;
• 3 weeks of vacation after 1 year;
• 5 days of sick leave/family obligations;
• Continuing education;

Professional and career development opportunities according to the company's needs.

WHY CHOOSE FORESTERIE LACIME/MIIUNAKUTA?

Because here, your work has a direct impact and you are part of a team where each person's strengths are recognized. We value autonomy, teamwork, and work-life balance, all in an environment where the forest is never far away. In a context of entrepreneurial succession, the administrative assistant position will be called upon to evolve to the height of your ambitions.

Compensation: $28.00 to $32.00 per hour

Benefits

• Paid time off
• Flexible start and end times
• Location: Hybrid remote work in Saint-Stanislas, QC