ADMINISTRATIVE ASSISTANT - Accounts Receivable and Payable

Role: Under the supervision of the General Manager, the Administrative Assistant is responsible for managing billing processes, administrative support, and various clerical tasks. This person ensures the accuracy of financial transactions, file organization, and office efficiency.

Benefits

• Finish at noon on Fridays, 40-hour workweek (Mon.-Thu. 7:00 AM-4:45 PM)
• Group insurance (life, disability, medications)
• RRS employer contribution up to 2%
• Work-life balance
• Recognition of seniority with a 4th and 5th week of vacation
• Annual budget for purchasing safety equipment (boots, glasses)
• Large-scale and varied projects in a stimulating industry

Main Responsibilities

• Prepare, verify, and send invoices to clients.
• Track payments and follow up with clients for late payments.
• Enter and update data in the accounting system.
• Verify the accuracy of billing information and resolve discrepancies.
• Collaborate with the accounting team for client and vendor account management.
• Draft and process various administrative documents (emails, letters, reports, etc.).
• Organize and file physical and electronic documents.
• Manage office supply inventory and place orders as needed.
• Handle incoming phone calls and emails.
• Coordinate meeting scheduling and prepare necessary documents.
• Maintain an organized and efficient work environment.
• Participate in improving administrative processes and propose optimization solutions.
• Ensure the confidentiality of processed information.

Required Skills

• Diploma in administration, accounting, or equivalent training.
• Relevant experience in billing and administrative support (1 to 3 years preferred).
• Proficiency in computer tools (Office Suite, accounting software, emails).
• Excellent organizational and priority management skills.
• Meticulousness, attention to detail, and autonomy.
• Ability to communicate effectively, both orally and in writing.
• Salary: $25.00 to $30.00 per hour

Benefits

• Disability Insurance
• Life Insurance
• Paid Vacation
• Contribution equal to RÉER
• Company Events
• RVER
• On-site Parking
• Location: On-site