Executive Assistant – Analysis and Support for Management

Location: Brossard

Job Type: Full-time, on-site, 37.5 hours/week (possibility of 1 day of remote work per week)

Department: Administration (Finances / Sales)

About Oral Science

Located in Brossard, Oral Science is a growing Quebec-based company that develops and markets innovative dental products aimed at improving the oral health of Canadians. We collaborate with dental professionals across Canada and also offer our products to consumers through our online platforms and pharmacies.

About the Position

We are seeking a meticulous and proactive executive assistant to support the management team, with a particular focus on finance, sales, and pharmacy account management activities.

The candidate will contribute to the production of reports to aid decision-making, data analysis, preparation of presentations for the management team and board of directors, as well as coordination of information from various departments.

Main Responsibilities

• Assist the management team in the daily administration of operations.
• Produce, automate, and maintain management and sales reports using Excel (pivot tables, advanced formulas, and macros).
• Conduct in-depth analyses of commercial and operational performance to support decision-making.
• Transform analyses into clear, visual, and impactful presentations for the management team and board of directors.
• Prepare periodic management reports and monitor key performance indicators.
• Collaborate with various departments to gather, validate, and consolidate information needed for analyses and reports.
• Participate in the continuous improvement of internal tools, processes, and dashboards.
• All related tasks

Required Profile

• Bilingual (French and English) – *This requirement is necessary due to the responsibilities of the position. The incumbent will need to produce management reports, analyses, and presentations in English, as well as communicate with the management team and colleagues who are primarily English-speaking. This skill is essential to the execution of the main functions of the position.*
• Degree in administration, finance, management, or related field.
• Relevant experience in executive or administrative support, ideally in a rapidly evolving environment.
• Excellent proficiency in Microsoft Office suite, with advanced Excel skills.
• Excellent proficiency in PowerPoint and ability to design high-quality executive presentations.
• Strong analytical, synthesis, and information presentation skills.
• Experience in producing management reports and data analysis.
• Excellent written and oral communication skills.
• Ability to collaborate with multiple departments and obtain necessary information from various teams.
• Ability to manage multiple priorities and meet tight deadlines.
• Discretion, professionalism, and sense of initiative.

Assets

• Experience in management accounting or financial analysis.
• Experience in the consumer goods sector.
• Experience or knowledge in the dental field.
• Knowledge of BI tools (Power BI, Tableau).
• Knowledge of NetSuite (ERP).

Work Environment and Career Development

• Collaborative and innovative work environment.
• Opportunities for professional development.
• Salary: Starting at $48,000 per year

Benefits

• Dental Insurance
• Disability Insurance
• Supplementary Health Insurance
• Life Insurance
• Vision Insurance
• Paid Vacation
• Equal contribution to the RÉER
• Employee Assistance Program
• Wellness Programs
• Profit-sharing plans
• On-site Parking
• Casual Dress Code
• Location: On-site