Administrative Assistant and Coordinator

1. Customer Service and Reception

• Welcome clients professionally;
• Answer phone calls and emails;
• Track communications and correspondence;
• Maintain a welcoming and organized reception area.

2. Support to Management

• Manage communications for the president;
• Organize and coordinate their schedule;
• Plan meetings with clients and the team;
• Track various administrative mandates;
• Collaborate closely with management on cabinet mandates.

3. Administration and Coordination

• Coordinate administrative activities of the firm;
• Coordinate tax season and deadlines;
• Coordinate client files and internal follow-ups;
• Track various mandates and ensure their proper execution;
• Write, prepare, and format various documents;
• Perform data entry and updates;
• Register with various government authorities;
• Ensure compliance with administrative requirements for client companies;
• File and archive paper and electronic documents;
• Communicate with the Canada Revenue Agency, Revenu Québec, and other government agencies;
• Provide administrative support to the accounting and tax team;
• Manage office supplies;
• Track computer equipment and software used by the firm.

4. Accounting Support

• Support accounting operations (invoicing, vendor accounts, client accounts, and collections);
• Process vendor accounts;
• Receive payments;
• Generate invoices;
• Track client accounts and collections.
• Salary: $22.00 to $28.00 per hour

Benefits

• Supplementary Health Insurance
• Life Insurance
• Flexible start and end times
• On-site parking
• Casual dress code
• Location: On-site