Accounts Receivable Clerk - Contract

Department: Finance

Status: 6-month contract *with possibility of full-time-permanent

Reports to: Controller

Travel Frequency: None

Hours: Monday to Friday; 37.50 hours per week.

The Accounts Receivable Clerk position plays a key role in managing and tracking a company's customer accounts receivable. This role can be broken down into several aspects, such as managing unpaid invoices, loans granted to customers, etc.

Effective management of accounts receivable is essential to maintain the financial stability of the company.

This includes monitoring ongoing payments, tracking customers with overdue payments, and implementing credit policies to reduce the risk of uncollectible receivables.

Essential Job Duties and Responsibilities:

Accounts Receivable Related Tasks

• Monitor received payments and ensure that the amounts are correctly applied to customer accounts.
• Contact customers with overdue payments (by phone, email or mail).
• Negotiate payment terms, if necessary, and track the progress of overdue payments.
• Identify and correct any anomalies or errors in the accounts.
• Identify receivables at risk and implement preventive actions.
• Ensure compliance with the credit terms granted to customers.
• Maintain up-to-date customer files and transaction records in an organized and accessible manner.

General Tasks

• Perform various other tasks to support the controller and the department.
• Contribute to a positive work environment by preventing and eliminating any form of psychological harassment or sexual violence.
• Report to your immediate supervisor any situation that could lead to a harmful, dangerous, or hostile work environment.

Education & Experience

• DEC (College Diploma) in accounting and management techniques or equivalent experience.
• Possess two to five years of experience in a similar position.

Technical Skills

• Proficiency in MS Office programs (Excel, Word, Outlook, PowerPoint) and document management systems (SharePoint, OneDrive, Google Drive).
• Proficiency in ERP system (particularly Microsoft Dynamics – Business Central).
• In-depth knowledge of the accounting cycle.

Key Skills

• Professionalism: Interact with business partners in a clear and professional manner.
• Excellent Communication: Clearly express oneself in conversation, in business writing, and in all interactions with others, both in French and English.
• Interpersonal Effectiveness: The ability to notice, interpret, and anticipate increasing concerns.
• Proactive: Anticipate the implications and consequences of situations and take appropriate measures to prepare for possible outcomes.
• Thoroughness: Ensure that one's own information is complete and accurate.
• Stress Management: Ability to continue functioning effectively when under pressure and ability to prioritize tasks.
• Flexibility: Openness to different ways of thinking and new ideas; the willingness to change one's preferred way of doing things and the ability to adapt to change.

Language Skills

• Bilingual in English and French (written and spoken) required to effectively communicate with team members and understand safety instructions.

Computer Skills

• Ability to navigate between different software and websites after training, basic data entry skills.
• Basic knowledge of the Microsoft Office suite.

Work Environment

• Professional office environment with a culture of supportive and collaborative teamwork. The position requires compliance with the company's safety protocols and collaboration with teams to maintain a safe work environment during on-site engagements.
• Regular interaction with people both internally and externally.

Health and Safety Responsibilities

• Maintain awareness of workplace safety procedures and promote safe practices during client site interactions.
• Report to your immediate supervisor any health and safety risks.
• Participate in mandatory safety training programs and comply with the company's safety policies.
• Contribute to a positive work environment by preventing and eliminating any psychological harassment and sexual violence.

Physical Requirements

• Regular use of computers and phones for communication.

Additional Notes

• This job description outlines the essential functions and basic tasks of the position. It is provided for indicative purposes and is not exhaustive. Additional tasks may be assigned. Aerzen Canada Inc. is an equal opportunity employer. This document does not constitute a contract of employment and Aerzen Canada Inc. reserves the right to modify it or assign other tasks as needed.

Benefits

• Paid time off
• Flexible start and end times
• On-site parking
• Casual attire
• Location: On-site