Administrative Assistant - Office

Employment Duration: Temporary

Work Language: French

Working Hours: 35 to 40 hours per week

Experience: 5 years or more

• Other Languages:
• English intermediate (1100-1500)
• Work Environment:
• Retail/wholesale establishment/distribution center
• Managed budget
• $4,000,001 - $8,000,000
• Tasks:
• Coordinate information flow within the team
• Direct and control daily operations
• Evaluate daily operations
• Plan and ensure financial control of the budget and expenses
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Develop administrative methods
• Manage contracts
• Monitor data and information analysis regarding employees
• Respond to information requests by email
• Compile data, statistics, and other information
• Monitor report preparation
• Advise senior management
• Establish and maintain manual and computerized file classification systems
• Perform data entry
• Provide customer service
• Perform general accounting tasks
• Communicate with clients after sales to ensure follow-up
• Perform performance reviews
• Management Systems (SIG or BD):
• MS Excel
• MS Word
• Enterprise Resource Planning (ERP) software
• Accounting software
• MS Office
• Work Experience Domain:
• Purchasing, acquisition, and contracts
• Specialization Domain:
• Correspondence
• Reports and files
• Contracts
• Statistics
• Financial statements
• Invoices
• Charts, graphs, and diagrams
• Project management
• Operational process management
• Accounting
• Payroll services
• Transport and travel information
• Transportation:
• Owns a means of transport
• Owns a vehicle
• Valid driver's license
• Public transportation not available
• Work Conditions and Physical Capabilities:
• Ability to work independently
• Fast-paced work environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• High case volume
• High workload
• Personal Qualities:
• Ability to perform multiple tasks simultaneously
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgment
• Organizational skills
• Team spirit
• Reliable
• Time management
• Adaptability
• Accountability
• Sense of responsibility
• Reasonable diligence
• Ability to learn quickly
• Selection Questions:

Are you available to start on the date indicated in the job offer?

Do you have work experience in this field?

Do you have the required certifications mentioned in the job offer?

Do you have the required language skills as specified in the job offer (French or English)?

Employment Conditions Options: Flexible schedule

Health Benefits: Paramedical services protection

Long-term benefits

Maternity and parental benefits

Other Benefits: Free parking available

Support for people with disabilities

**Physical accessibility accommodations offered (e.g., ramps, elevators, etc.)

Offers staff sensitivity training to create a welcoming work environment for people with disabilities

Support for new arrivals and refugees

Assists in meeting the immediate needs of new arrivals and/or refugees in terms of housing (e.g., housing, transportation, storage, childcare, winter clothing, etc.)

Supports the integration into society and the labor market of new arrivals and/or refugees (e.g., facilitates access to various community resources, language courses, professional training, etc.)

Accompanies new arrivals and/or refugees in the recognition of foreign qualifications

Offers mentoring programs pairing new arrivals and/or refugees with experienced employees

Support for youth

Offers staff sensitivity training to create a welcoming work environment for youth

Support for Indigenous people

Offers staff cultural competence and/or sensitivity training to create a welcoming work environment for Indigenous workers

Support for visible minorities

Implements hiring policies that discourage discrimination against visible minority members (e.g., anonymizing the recruitment process, etc.)

Presents diversity and multiculturalism training to create a welcoming work environment for visible minority members