Project Coordinator / Design Project Coordinator

About Us

Aline Cabinetry is a leading wholesaler of kitchen and bath cabinets, serving dealers, contractors, builders, and renovation professionals across North America. With multiple distribution centers and manufacturing facilities worldwide, we are committed to delivering high-quality products, exceptional service, and efficient project execution.

We are seeking a proactive and detail-oriented Project Coordinator (Design) to oversee residential and commercial cabinetry projects from order confirmation through final installation. This role is responsible for planning project schedules, coordinating cross-functional teams, supervising on-site activities, and ensuring projects are completed on time, within budget, and to the highest quality standards.

The ideal candidate is organized, solution-oriented, and capable of managing multiple projects simultaneously while maintaining excellent communication with customers, internal departments, and external contractors.

Key Project Coordinator (Design) Duties

• Assist in planning, scheduling, and coordinating project activities.
• Prepare and maintain project documentation, reports, and meeting minutes.
• Monitor project timelines, milestones, and deliverables.
• Coordinate communication between team members, clients, vendors, and stakeholders.
• Schedule meetings, prepare agendas, and follow up on action items.
• Track project budgets, expenses, and resource allocation.
• Identify project risks and escalate issues to the project manager when needed.
• Maintain project management software and update project status regularly.
• Ensure compliance with company policies, procedures, and quality standards.
• Support procurement of project materials, equipment, or services.
• Assist with preparing presentations and project progress reports.
• Help resolve administrative and logistical issues affecting project execution.
• Monitor project performance using key performance indicators.
• Maintain accurate records and organize project files.
• Support project closeout activities, including documentation and lessons learned.

Design & Estimating

• Review project drawings, specifications, estimates, and customer requirements for accuracy.
• Ensure project designs comply with company standards and customer expectations.
• Review architectural and interior design drawings.
• Coordinate the preparation and revision of shop drawings.
• Ensure all drawings comply with project specifications and building requirements.
• Manage design revisions and maintain version control.
• Obtain client, consultant, and architect approvals before production.
• Coordinate material selections, finishes, colors, and hardware.
• Verify field measurements.
• Ensure design changes are communicated to production and installation teams.

Client & Site Coordination

• Act as the primary point of contact for clients throughout the project.
• Coordinate site measurements and site readiness inspections.
• Schedule deliveries and installations.
• Manage deficiency lists, service requests, and warranty items.
• Communicate project updates to all stakeholders.

Qualifications & Required Skills

• Diploma or Bachelor's degree in Interior Design, Architecture, Construction Management, Engineering, Project Management, or a related field.
• Equivalent industry experience may be considered in lieu of formal education.
• 1 to 2 years of experience in project management, preferably in the kitchen cabinetry, cabinetmaking, construction, or building materials industries.
• Experience with kitchen and bathroom projects is a plus.
• Proficiency in design software such as AutoCAD, 2020 Design, SketchUp, Cabinet Vision, or similar.
• Excellent planning, organizational, and project management skills.
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to manage multiple projects in a dynamic environment.
• Excellent communication and interpersonal skills.
• Excellent English and/or French language skills, both written and spoken.
• Proficiency in Microsoft Office Suite, particularly Excel; experience with an ERP system is a plus.
• Valid driver's license and availability to travel to job sites as needed.
• Strong attention to detail.
• Knowledge of construction sequences and installation processes.