Bilingual Events Coordinator (12-month contract)

McCarthy Tétrault is a Canadian law firm offering a comprehensive range of legal and business solutions to its clients across Canada and around the world. With offices in Toronto, Montreal, Quebec, Calgary, and Vancouver, we offer exciting and enriching career opportunities throughout the country. Recognized as one of Canada's Top 100 Employers for eleven consecutive years and as one of Canada's Best Employers for Diversity for fourteen consecutive years, our culture is guided by The McCarthy Way — our common approach in our relationships with our clients and among colleagues.

The McCarthy Way is based on four fundamental pillars: Excellence, by attracting and developing the best talent committed to respecting our commitment to our clients; Collaboration, through seamless and integrated teamwork; Inclusion, by removing barriers to belonging and success; Innovation, by delivering maximum value through the adoption of cutting-edge technologies and approaches. Together, these principles define our way of working, leading, and evolving — every day.

Bilingualism is required as this is a national-level collaboration position, and the candidate will need to handle and follow up on various client and third-party requests that are only in English. This position also requires the candidate to be able to interact transparently with colleagues across our offices in Canada, where English is the predominant language. Given that we estimate that more than 60% of the work required for this position must be done in English, and to ensure that the employee in this position can accomplish their tasks autonomously and effectively, candidates for this position must be able to communicate appropriately in both French and English, both orally and in writing.

We are seeking a Bilingual Events Coordinator to join our team at our Montreal office. The successful candidate will need to demonstrate at least two years of experience in event organization, preferably in the professional services or hospitality sector. They will be responsible for coordinating and implementing on-site and off-site events, managing event logistics and vendor relationships, and ensuring an exceptional client experience. McCarthy Tétrault employees benefit from a hybrid work environment. As a Bilingual Events Coordinator, your tasks will include:

• Working closely with colleagues to coordinate all aspects of in-person events, both on-site and off-site, including:

+ Providing directives and ensuring the execution of internal events as well as client-facing events on-site.

+ Ensuring that all event-related documentation is complete and up-to-date.

+ Coordinating internal vendors, third-party contractors, and external vendors to meet the needs of each event.

• Regularly collaborating with the events team and members of other multidisciplinary teams.

+ Communicating audiovisual equipment requirements.

+ Coordinating room setup and catering services.

+ Ensuring that the necessary support is in place for events that take place outside of regular working hours.

+ Working closely with the client services team to ensure that all event-related needs are fully met.

• Keeping the team lead informed of project progress and quickly reporting any situations requiring intervention or escalation.
• Fostering strong collaborative relationships between different services, particularly concerning the firm's conference center activities.
• The ideal candidate will stand out with the following profile:
• Bilingualism (English and French) required.
• College/university degree in business, marketing, communications, and/or event planning required.
• A minimum of two years of experience in event organization, preferably gained in a professional services or hospitality environment.
• Exceptional interpersonal skills and customer service aptitude.
• Demonstrating initiative and professionalism.
• Real ability to anticipate and quickly meet all tasks and client needs, in complete discretion and confidentiality at all times.
• Excellent written and oral communication skills.
• Excellent organizational and time management skills, and the ability to manage multiple tasks simultaneously.
• Ability to build strong professional relationships.
• High level of initiative, attention to detail, and excellent follow-up skills.

Mccarthy tétrault offers its team members

• Exceptional benefits from day one, including firm-paid insurance.
• Competitive compensation, including overtime pay.
• Opportunities for growth and professional development at all levels, within a culture that fully encourages and values dialogue-based feedback.
• Frequent opportunities to get involved in the community and a commitment to equity, diversity, and inclusion.
• A culture focused on collaboration and cohesion, where lawyers and business teams work together towards a common goal.
• How to Apply:

We encourage external candidates to apply online and internal candidates to apply directly via our internal career portal on Espresso. We look forward to receiving your application. *We thank all candidates for their interest in McCarthy Tétrault; however, only selected candidates will be contacted. We regret that we cannot respond individually to all candidates. McCarthy Tétrault subscribes to the principle of equal access to employment and promotes an inclusive, equitable, and accessible workplace. We encourage you to reach out to us if you require an accommodation within the recruitment process.*