Project Controls & Reporting Coordinator

: SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Context:

The Project Controls and Reporting Coordinator supports project controls, information tracking, and reporting activities. He plays a key role in consolidating data, preparing monitoring deliverables, and coordinating reporting activities with the project’s Leads.

Missions/Main Duties

• Maintaining the accuracy, quality, and consistency of project registers, tracking tools, and databases.
• Coordinating the collection of information from the team to consolidate clear, structured reporting delivered within required timelines.
• Preparing, consolidating, and formatting periodic reports, dashboards, tracking indicators, and project summaries.
• Providing support for the development of PowerPoint presentations for internal meetings, project committees, and management reviews.
• Verifying the accuracy, consistency, and traceability of data before distribution.
• Following up with stakeholders to obtain missing information or resolve inconsistencies.
• Contributing to the continuous improvement of reporting and project controls tools, templates, and processes.
• Handling confidential, sensitive, or strategic project information with a high level of discretion.
• Supporting the project team in the preparation of monitoring, coordination, and presentation deliverables.
• Contributing to the effective delivery of project controls activities through a rigorous, structured, and proactive approach.

Profile/Skills

Education : University or college diploma in engineering, project management, administration, data analysis, or a related field.

Years of experience : Two to five years of relevant experience in project coordination, reporting, project controls, data management, or project team support.

Technical competencies :* Strong proficiency in Microsoft Office, particularly Excel and PowerPoint.

• Strong ability to structure, analyze, and present information clearly and accurately.
• Experience in preparing reports, dashboards, project tracking tools, and management presentations.
• Ability to effectively coordinate contributions from multiple stakeholders.
• Clear verbal and written communication skills, both in French and in English*
• Reasons for requiring bilingualism: You will have the opportunity to work with a varied clientele, including both French- and English-speaking companies. Bilingualism is therefore fundamental to building strong relationships with our customers, understanding their specific needs, communicating effectively in their preferred language and facilitating strategic meetings.

Personal and soft skills :* High level of discretion and strong sense of confidentiality.

• Rigour and attention to detail.
• Strong organizational and priority management skills.
• Strong synthesis skills and ability to simplify complex information.
• Autonomy, reliability, and accountability.
• Strong interpersonal skills and collaborative mindset.
• Ability to work in a demanding and fast-evolving environment.
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SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.For questions about our hiring process or AI tools, please contact infocanada@systra.com.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

Workplace Type: Hybrid