Administrative Assistant

Employment Duration: Permanent

Work Language: English or French

Working Hours: 35 hours per week

Experience: 5 years or more

• Tasks

Organize and coordinate conferences, colloquia, etc.

Establish and implement policies and procedures

Record and write minutes of meetings, colloquia, and conferences

Develop administrative methods

Schedule and confirm appointments

Answer phone calls and transfer calls and messages

Respond to information requests by email

Compile data, statistics, and other information

Order office supplies and maintain an inventory

Organize trips, establish routes, and make reservations

Welcome visitors and direct them to the appropriate employee or service

Establish and maintain manual and computerized filing systems for information files

Type and read correspondence, forms, and other documents

Provide customer service

Arrange for refunds and establish a credit note

Plan for the computerized management of archives and electronic archives management

Information about the workplace

Hybrid Benefits

Group insurance

Registered Retirement Savings Plan (RRSP)

Other Benefits

Paid time off (personal or volunteer days)

Support for new arrivals and refugees

Offers mentorship programs pairing new arrivals and/or refugees with experienced employees

Support for young people

Offers mentorship, coaching, and/or networking opportunities for young people

Support for veterans

Offers mentorship, coaching, and/or networking opportunities for veterans

Support for Indigenous people

Offers mentorship, coaching, and/or networking opportunities for Indigenous workers

Support for visible minorities

Offers mentorship programs pairing visible minority members with experienced employees