Administrative Assistant with Financial Functions

Under the responsibility of the general management, the administrative assistant with financial functions:

• Handles general accounting (makes accounting entries, follows up on activities related to the complete accounting cycle, produces relevant reports and statements (bank reconciliation/balance verification/financial statements, etc.), ensures document retention, participates in budget preparation and financial reporting, handles invoicing to members and clients, and deposits;
• Is responsible for payroll processing: enters data into the system, creates new files, updates system data, produces relevant monthly and annual declarations;
• Follows up on registrations, waiting lists, and information requests regarding available spots, activities, and services;
• Maintains up-to-date member files;
• Compiles and prepares attendance lists for educators and coordinators;
• Receives and directs calls, takes messages, and provides relevant information in both French and English to serve our anglophone clientele;
• Welcomes, informs, and directs visitors;
• Assists in preparing reports and grant applications;
• Contributes to updating the organization's website and Facebook account;
• Ensures the follow-up of background checks for all employees, volunteers, and interns;
• Orders office and maintenance supplies;
• Performs various secretarial and administrative support tasks as needed.

We are looking for a person with a strong sense of organization, who is very versatile and enjoys teamwork. The person must also be comfortable interacting with our members who are individuals with intellectual disabilities or autism spectrum disorder.

Experience of 3 to 5 years in similar tasks is required, as well as studies in office techniques and accounting.

Salary: $25.79 to $30.88 per hour

Benefits

• Paid vacation
• On-site parking
• Location: On-site