Administrative Assistant or Administrative Assistant, Urban Infrastructure (Montreal)

Your work environment at EXP

In this role, you will be part of our Urban Infrastructure sector, a key sector that contributes to the delivery of integrated municipal engineering services, water management, road maintenance, and transportation to design sustainable, secure, and community-need-appropriate solutions. You will primarily be called upon to support directors and project managers in the execution of projects.

This is a permanent, in-office position in Montreal, with a 30-hour workweek, Monday to Friday.

What your days will look like

• Write correspondence, letters, and emails.
• Assist in the preparation and revision of information notes, reports, presentations, and any other documents prepared by the team.
• Assist in project quality control: project initiation, updating required documentation, writing meeting minutes, tracking improvement requests, managing purchase orders, etc.
• Manage project documentation: document registers, document printing, document distribution, stamp implementation, scanning, PDF preparation (Consigno), and filing on the network.
• Prepare, track, and format project management documents: progress reports, billing, financial data, document registers, meeting minutes, and quality control activity tracking.
• Perform all other related tasks (preparation, review, and formatting according to EXP standards for letters, reports, specifications, minutes, and filing).
• Assist in organizing training and social activities.
• Perform all other tasks related to the position.

What makes you an asset to EXP

• You hold a college diploma in administration, secretarial studies, or a related field, or a DEP in secretarial studies.
• You have prior experience in an administrative support role, preferably in the field of engineering or consulting (Asset).
• You possess excellent written and verbal communication skills, as well as a demonstrated ability to interact with various stakeholders.
• You are proficient in computer tools and office software, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
• You have strong French language skills, both spoken and written.
• You are capable of working autonomously, managing multiple tasks simultaneously, and meeting deadlines.
• You have a keen eye for detail and the ability to work precisely and organized.

What EXP offers you

• A competitive salary with the market.
• A flexible collective insurance plan including short- and long-term disability coverage, an Employee Assistance Program (EAP), and virtual health services.
• A retirement savings plan.
• A commitment to supporting and promoting work-life balance (flexible hours, remote work, etc.).
• The opportunity to grow within the company.
• A company focused on sustainable development and its community.
• Access to a wellness-related expense reimbursement program.
• Access to a performance bonus program.
• Access to professional development training.
• And much more!

Are you ready to shape the future with us?

Join our team as an Administrative Assistant or Administrative Assistant.

We look forward to meeting you!

EXP is committed to the Accessibility for Employment Equity program. Applications from women, visible minorities, ethnic minorities, Indigenous peoples, and people with disabilities are encouraged. Individuals with disabilities who wish to do so can request accommodations for the selection process by contacting us at: hrsupport@exp.com.

Our mission

With a mission to understand, innovate, collaborate, and deliver, EXP provides consulting services and complete engineering, architecture, and design services for the built and natural environments worldwide.

Our history EXP's professional heritage dates back to 1906, marking the beginning of engineering activities for the oldest of its heritage companies. Today, at the scale of EXP, thousands of creative people work together to create extraordinary projects and experiences, year after year.

What sets us apart

The passion, enthusiasm, diversity, and cutting-edge capabilities of our teams are what bring us together and define us. We are committed to providing an inspiring work environment that fosters professional advancement, encourages creativity, and rewards excellence.

We understand that the balance between work and personal life is a key element of our employees' well-being, and we continuously implement measures to ensure this balance. EXP is, in fact, the first engineering consulting firm to achieve the Concilivi Seal.

Learn more about life in EXP mode by visiting www.exp.com.