Administrative Assistant - Accounting

1. Support to Management (Operations and Accounting)

• Assist the Operations Director and the Accounting Director in managing their daily schedules, emails, and priorities.
• Prepare, review, and format reports, presentations, letters, and official documents.
• Participate in improving and implementing internal processes of the firm.
• Coordinate meeting logistics and take notes or minutes if necessary.

2. File Coordination and Team Follow-up

• Act as a liaison between management and the technical team (clerks and technicians).
• Create, open, and assign new client files in the firm's management system.
• Monitor the progress of mandates (bookkeeping, financial statements, tax returns) to ensure deadlines are met.
• Remind and gather missing supporting documents or files from clients or the technical team.

3. Administrative and Accounting Support

• Follow up on client accounts (collections).
• Process incoming/outgoing mail and manage phone calls or general information requests.
• Perform basic data entry and verification of certain accounting documents.
• Ensure digital and physical filing and maintain secure archiving of client files.
• Salary: $18.00 to $30.00 per hour

Benefits

• Paid time off
• Company Events
• Flexible start and end times
• Employee Assistance Program
• Discounts
• RVER
• On-site parking
• Location: On-site