Project Coordinator – Construction Post-Disaster

NOYAN GROUP is a leader in residential post-disaster services, with several years of experience in renovating and restoring damaged buildings. We offer efficient and effective solutions, with a dynamic team and cutting-edge technologies.

We are looking for a Project Coordinator – Construction Post-Disaster (PMA) to support our project managers and ensure the proper coordination of construction projects. This person acts as a bridge between the office and the field. They ensure rigorous preparation of job sites, compliance with technical files, and accurate budget tracking.

What we offer

• Competitive salary
• Comprehensive benefits package (health, dental, life insurance)
• Generous REER program
• Paid vacation
• Free on-site parking
• Stimulating and collaborative environment
• Main responsibilities:
• Communicate effectively with insurers, owners, tenants, subcontractors, and disaster experts.
• Support project managers in all stages: job site opening, modifications, approval tracking, billing, and file closure.
• Verify the accuracy of documents (quotes, purchase orders, invoices, authorization and assignment forms) and ensure they are uploaded to internal and external systems.
• Track project progress, keep notes up-to-date, and produce/adjust updated schedules.
• Coordinate reconstruction, restoration, and decontamination work with internal teams and external partners (subcontractors).
• Prepare, file, and submit documents required for project completion and billing.
• Answer customer questions, provide quality customer service, and contribute to overall satisfaction.
• Distribute files to appropriate project managers.
• Create new files for emergencies in the internal management system.
• Provide temporary support to projects in the absence of a project manager, if needed.
• Schedule hours and assign teams to construction/reconstruction/decontamination activities.
• Coordinate project meeting logistics (invitations, document preparation, and distribution).
• Facilitate communication between internal teams (accounting, estimation, etc.).
• Perform administrative tasks and regulatory compliance in all document processes and identify critical project elements.
• Adhere to health and safety policies and standards, as well as internal control procedures.
• Desired profile:
• DEP/AEC in administration, project management, construction, or equivalent (internal training possible).
• 1-3 years of experience in project coordination and/or administrative support (post-disaster = major asset).
• Excellent French (oral and written) and functional English required to communicate with a 100% anglophone clientele.
• Sense of organization, autonomy, and ability to manage multiple projects simultaneously.
• Knowledge of Office Suite (Excel, Word, Outlook); Xactimate/PSA/Encircle = asset.
• Valid driver's license.
• Working conditions:
• Permanent, full-time position (40 hours/week).
• Monday to Friday schedule.
• Location: Laval, QC (in-person).
• Ability to commute or relocate:
• Laval, QC: Ability to commute without issue or plan to relocate before starting (Mandatory)
• A job with meaning, with a team that supports you!
• *Only selected candidates will be contacted. Equal opportunity for all candidates.*
• Employment type: Full-time, Permanent
• Compensation: Starting at $58,000.00 per year

Benefits

• Dental Insurance
• Disability Insurance
• Supplementary Health Insurance
• Life Insurance
• Vision Insurance
• REER matching contribution
• Company Events
• On-site parking
• Language:
• French (Mandatory)
• License/certificate:
• Driver's License (Preferred)
• Job location: In-person