Administrative Assistant

About the Position

Due to the significant and sustained growth of my company, I am looking for an experienced administrative assistant who will become a true right hand in the management of my daily operations.

My transaction volume is constantly increasing, and I wish to surround myself with a person of trust who can quickly take their place in the company, work with a great deal of autonomy, and actively contribute to our growth.

I am looking for a person who is organized, rigorous, proactive, and solution-oriented, who naturally takes initiatives, anticipates needs, and enjoys optimizing ways of doing things.

The position is offered at approximately 15 to 30 hours per week, depending on the workload. Some tasks can be performed remotely, but an office presence will be required at certain times, depending on operational needs.

Main Responsibilities

• Ensure complete follow-up of sales and purchase files.
• Prepare real estate forms and documents.
• Follow up with clients, brokers, notaries, financial institutions, and other stakeholders.
• Manage schedules, appointments, and various stages of transactions.
• Manage and update the CRM.
• Follow up with clients, prospects, and former clients using the CRM.
• Maintain a rigorous, complete, and up-to-date database.
• Coordinate registrations, purchase promises, counter-offers, condition lifts, and transaction follow-ups.
• Answer calls, emails, and information requests from clients.
• Participate in the administrative organization of the company and propose improvements to optimize work methods.
• Provide a professional, efficient, and warm customer service.
• Perform any other related administrative tasks.

Requirements (Mandatory)

• Experience as an administrative assistant in real estate brokerage.
• Excellent knowledge of OACIQ forms and the complete course of a real estate transaction.
• Excellent mastery of French, both spoken and written.
• Excellent mastery of CRM software, Microsoft Office suite, and computer tools.
• Experience with real estate platforms (Centris, InstanetForms, Prospect, Immo-Contact, or equivalent).
• Desired Profile
• You are a person who:
• Is autonomous and trustworthy.
• Possesses excellent organizational skills.
• Effectively manages multiple files simultaneously.
• Is proactive and naturally takes the initiative.
• Has an impeccable attention to detail.
• Respects deadlines.
• Communicates with professionalism and courtesy.
• Is discreet, efficient, and solution-oriented.
• Enjoys evolving in a dynamic environment with a sustained pace.

What We Offer

• Salary of $29/hour.
• Flexible schedule of 15 to 30 hours per week, depending on the workload.
• Partial remote work possibility.
• A professional, stimulating, and constantly evolving work environment.
• A company in strong growth, offering a key role where your involvement will have a concrete impact.
• A work relationship based on trust, respect, autonomy, and collaboration.
• The opportunity to grow with an ambitious company pursuing its development.

Do You Recognize Yourself?

If you enjoy dynamic environments, seek a stimulating challenge, and wish to be part of a real estate company in full expansion, we would be happy to receive your application.

We thank all candidates for their interest. Only those selected for an interview will be contacted.

Compensation: Starting at $29.00 per hour

Benefits

• Flexible arrival and departure times
• Location: Hybrid remote work in L'Assomption, QC J5W 1P8