Part-Time Personal Assistant / Office Administrator

About the Role

We are seeking a highly organized, proactive, and trustworthy Personal Assistant / Office Administrator to support the owner of a growing business. This is an in-office position requiring someone who enjoys wearing multiple hats, managing day-to-day administrative responsibilities, and helping keep business operations running smoothly.

The ideal candidate is detail-oriented, resourceful, professional, and able to manage confidential information with discretion. No two days are the same, making this an excellent opportunity for someone who thrives in a dynamic environment.

ResponsibilitiesExecutive \& Personal Assistance

• Manage calendars, appointments, and scheduling
• Coordinate meetings and prepare meeting materials
• Screen and prioritize emails and phone calls
• Arrange travel, accommodations, and itineraries as required
• Prepare correspondence, reports, presentations, and documents
• Conduct research and gather information for business initiatives
• Handle confidential information with professionalism
• Assist with personal errands and special projects when needed
• Office Administration
• Maintain an organized office environment
• Order office supplies and manage inventory
• Organize digital and physical filing systems
• Coordinate incoming and outgoing mail and courier services
• Prepare invoices, expense reports, and basic bookkeeping support
• Assist with document preparation and record keeping
• Support onboarding paperwork and general HR administration
• Coordinate vendors, service providers, and office maintenance
• Business Support
• Assist with project coordination and follow-up
• Maintain CRM and company databases
• Help organize company events and meetings
• Track action items and ensure deadlines are met
• Support marketing, social media, or customer communications as needed
• Provide general administrative support across multiple business initiatives

Qualifications

• Bilingual French/English
• 2+ years of experience in an administrative, executive assistant, or office administration role
• Excellent organizational and time management skills
• Strong verbal and written communication skills in English
• French language skills are considered a strong asset
• High level of professionalism and discretion
• Exceptional attention to detail
• Ability to multitask and prioritize changing responsibilities
• Self-motivated with excellent problem-solving abilities
• Technical Skills

Experience with

• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Google Workspace
• Calendar management tools
• Zoom and Microsoft Teams
• Basic bookkeeping software (QuickBooks or similar is an asset)
• Canva and social media platforms (asset)

What We're Looking For

• The successful candidate will be:
• Highly dependable and trustworthy
• Organized and detail-oriented
• Friendly and professional
• Proactive and able to anticipate needs
• Comfortable working independently
• Adaptable in a fast-paced environment
• Positive with a "can-do" attitude
• Schedule
• Part-Time (approximately 20–25 hours per week)
• Monday to Friday
• Flexible daytime hours
• In-office position located in Montreal, Quebec

What We Offer

• Flexible part-time schedule
• Supportive and collaborative work environment
• Opportunity to work directly with the business owner
• Variety of responsibilities with opportunities to learn and grow
• Competitive hourly compensation
• Potential for increased hours as the business grows
• Pay: $19.55-$32.34 per hour

Benefits

• Casual dress
• Flexible schedule
• On-site parking
• Work Location: In person