Administrative Assistant - Property Management

Work Location: Repentigny (on-site)

Hours: Full-time – Monday to Friday

Start Date: As soon as possible

Join a growing company!

Novalliance is a company specialized in residential property management. To support our growth, we are looking for a meticulous, organized, and versatile administrative assistant who can contribute to the smooth operation of our daily activities.

You will work closely with our management team and participate in the administration of several rental properties.

Your main responsibilities

• Follow up on tenant files administratively;
• Prepare leases, annexes, renewals, and other administrative documents;
• Write letters, notices, and communications for tenants;
• Answer phone calls, emails, and inquiries;
• Follow up with tenants, suppliers, and contractors;
• Schedule appointments related to building maintenance;
• Enter data and keep files up to date in our various platforms;
• Participate in the processing of maintenance requests and follow up on them;
• Ensure digital filing of documents;
• Collaborate with the leasing, maintenance, and accounting departments;
• Provide administrative support to the property management team in various daily tasks.

Desired profile

• DEP, AEC, or DEC in administration, office management, or related field;
• Experience in administration (minimum 2 years);
• Experience in property management is a plus;
• Excellent French language skills, both oral and written;
• Good knowledge of Microsoft Office (Word, Excel, and Outlook);
• High level of detail, organizational skills, and attention to detail;
• Ability to manage multiple files simultaneously and meet deadlines;
• Excellent customer service;
• Team spirit, autonomy, and professionalism.

What we offer

• Full-time permanent position;
• On-site work;
• Possibility of a 4-day workweek;
• Competitive salary based on experience;
• Dynamic team and collaborative work environment;
• 4 weeks of vacation per year.

If you enjoy administrative work, customer service, and wish to advance in the field of property management, we would be happy to meet you.

Send your resume today and join the Novalliance team!

Salary: $25.00 to $30.00 per hour

Job Location: On-site